Job Description
Description:
CTR Management Group, LLC is seeking a qualified Contract Administrator to provide support to our contract with General Services Administration (GSA), Federal Acquisition Services (FAS), Heartland Acquisition Center (HAC).
Essential Duties and Responsibilities
Contact potential contractor references to collect or request past performance information
Filing/Scanning/uploading of contract documents into electronic contract files to ensure up to date and complete contract files following prescribed GSA, FAS Contract Tab Advisory Guide (CTAG) for contract files
Assist in offer review to include preparing documents for contracting officer signature
Prepare section contract correspondence for review and signature by contracting officers
Monitor status of workload for all contractor team members and provide reports on overall or individual team performance against contract metrics
Spot checks and documents the contracting actions based upon quality control/spot check rubrics and report findings
Responds to routine contracting questions for a given contract verbally or via correspondence, as indicated by the COR, based upon response guidance authorized by contracting officers assigned to the contract when those scripts are authorized
Distributes contracting officer generated amendments or modifications electronically or by other means
Inputs information into online databases for contract actions
Prepares contract close out records
Communicate verbally or correspond in writing (e.g., email or letter) with contractors based upon contracting officer generated guidance
Assist government personnel as an alternate point of contact to log, track and disseminate order status updates or actions needed
Research, respond, and take action under the guidance of a CO, to Tier 2 Vision cases routed by GSA’s National Customer Service Center (NCSC) for individual orders
Create and maintain vendor point of contact information
Supports GSA COs and management through data collection, data input, spreadsheet creation and editing, data comparison, data reconciliation, data verification, data reporting and recordkeeping
Organizes data call responses for review and approval
Researches, collects, verifies, updates, reconciles and maintains order data for contracts and task orders using various government databases and reporting systems
Researches, collects, verifies, updates, reconciles and maintains program sales reports, cost recovery reports and contract access fee using various government databases and reporting systems
Collects, verifies, updates, and reconciles research and maintains program reporting data using various government databases and reporting systems.
Answer telephone or email inquiries; responds to inquiries via chat or other communication channels/tools/softwares/applications
Knowledge, Skills and Abilities
Working knowledge of the Federal Acquisition Regulation and federal procurement.
Proven ability to analyze complex contracts and the resulting business risks and communicate them broadly to leadership.
Excellent interpersonal and communication skills (both verbal and written).
Process design work related to contract lifecycle management.
Self-starter with the ability to work independently and with teams.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Requirements:
Job Requirements & Experience
Bachelors degree preferably in a business or contracts related field.
A minimum of 5 years’ experience as a contract specialist / contract manager with demonstrated ability in contract administration, negotiation and management.
Experience establishing process improvements and controls
Physical Requirements
While performing the duties of this job, the employee must be able to remain in a stationary position up to 90% of the time.
Constantly operates a computer and other office productivity types of machinery, such as a calculator, copy machine, telephone, and computer printer.
The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
Frequently moves boxes weighing up to 20 pounds across the office for various needs
Occasionally ascend/descend stairs, ladders, or ramps.
Noise level may be loud at times.
CTR Management Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.