Office Administrator / Bookkeeper

Job Description

Our company is currently seeking an Office Administrator / Bookkeeper to join our team! You will be responsible for greeting guests when they arrive, answering phone calls, responding to emails, organizing files, and preparing/examining financial records for our company.

Responsibilities:

Welcome visitors and provide assistance when necessary

Organize conference room scheduling, equipment, and cleaning

Answer phone calls and respond to email

Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed

Organize catering, coffee, or other refreshments as needed

Assist with travel arrangements for office staff and managers

Coordinate building and maintenance issues for general repair and updates

Obtain primary financial data for accounting records

Compute and record numerical data

Check the accuracy of business transactions

Perform data entry and administrative duties

Assist other departments with administrative or clerical support

Qualifications:

High school diploma or equivalent

2+ years of prior experience in an administrative role

Previous experience in accounting, finance, or other related fields

Familiarity with using QuickBooks Online

Proficient with Microsoft Office and calendaring programs

Highly-organized multitasker who works well in a fast-paced environment

Willingness to learn and to grow with the company

Excellent communication and organizational skills

Ability to prioritize and multitask

Deadline and detail-oriented