Accounting Assistant

Job Description

Accounting Assistant

Permanent Full-Time Position based from San Francisco, CA

On-Location, Hybrid or Remote

Salary: $26.44/hour- $31.25/hour

THE ORGANIZATION

Kearns & West is a leader in the collaborative communications field, providing services in public involvement, stakeholder facilitation, community outreach, and mediation, for the public and private sector. Founded in 1984, the small, woman-owned business has offices in Portland, Riverside, San Diego, Sacramento, San Francisco, Los Angeles, and Washington, DC.

Focusing on positive, mutually beneficial results has allowed Kearns & West to maintain long-term relationships with the people and organizations they assist. The firm’s high-stakes projects include work at local, state, and national levels and cover a variety of sectors including land use and community planning, transportation, major public facilities and infrastructure, natural resources, energy, water, and marine resources. At the core of all our projects is finding solutions to advance essential policies and programs.

Kearns & West is the ideal match for professionals seeking meaningful work, opportunities for growth, and colleagues that are smart, capable, and supportive. Once on board, our employees stay for the long term. The entrepreneurial culture at Kearns & West values employee initiatives in practice innovation and business development. Compensation and benefits at Kearns & West are also highly competitive with firms in our field.

THE POSITION

Kearns & West seeks an Accounting Assistant in our San Francisco, CA office. The candidate will support a range of accounting and administrative functions including Accounts Payable, Billings, Accounts Receivable Collections and Contract Administration.

This position involves a wide range of responsibilities and roles including:

Process and enter accounts payables

Review all employee expense reports and receipts, confirming proper backup is attached

Research all vendor and employee payments

Prepare some client billings

Follow up with accounts receivable collections

Provide contract administration support

Assist with project budget tracking

Supporting accounting ad-hoc activities

Review and verify vendor invoices for accuracy, proper authorization, and compliance with company policies

Analyze all vendor accounts on a monthly to ensure proper and timely vendor invoices are booked.

Perform regular supplier reconciliations.

Monthly credit card transactions reconciliation

QUALIFICATIONS

Successful candidate will have a Bachelor’s Degree (or equivalent experience). A minimum of 2 years accounting experience is preferred.

We are looking for someone who is:

Organized and prepared to contribute to our full team

Adaptable and flexible

Detail-oriented

Done Accounts Payable

Self-motivated and comfortable working independently

Ability to work in a fast-paced, deadline-oriented environment

Ability to create and follow clear processes.

An effective and reliable written and oral communicator

Comfortable with taking direction yet able to take the initiative as needed

Able to reliably set priorities, manage multiple tasks, and handle pressure/tight deadlines

Successful at balancing working as part of a team with working independently

Applicant must demonstrate strong computer skills with MS Office products, proficiency in Excel

COMPENSATION

Compensation will depend on the qualifications and experience of the selected candidate. Hourly position range- $26.44/hour to 31.25/hour.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION:

Kearns & West is committed to maintaining a diverse workplace and is an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.