National Leasing Manager - Retail and Commercial Property

Minimum Qualification

Matric or NQF level 4

Preferred Qualification

Estate Agencies Affairs Board Competency Certificate (NQF Level 4)

Tertiary qualification (BCom) advantageous

Required work experience

5+ years' experience in Property and Retail Management

OHSA knowledge and its application

General building maintenance

Functional knowledge of procurement processes and procedures

Green building management

Role responsibilities:

Property Management

Understand which space is available for rent and identify which tenants can be upgraded from their current space to maximize tenancy

Responsible for managing the facilities of the identified retail or commercial space, ensuring the regular maintenance is upheld in line with compliance regulations

Where necessary, propose projects to improve the identified location and, where approved, participate in site meetings as required by the Project Manager.

Be knowledgeable on the status of any projects which may be ongoing at the identified locations

Create a maintenance schedule for identified locations/building

Implement and manage the planned maintenance schedules

Responsible for building and maintaining sound relationships with the tenant base

Responsible for ensuring tenants are trading in accordance with their leases

Monitor the trading densities of tenants and encourage marketing initiatives or other improvements where appropriate

Conduct daily building inspections across all locations (refuse area, gardens, parking, entrances, cleanliness, etc.)

Prepare for, attend, and participate in meetings with superiors to report on various Property Management and Leasing functions

Attend to any administrative tasks related tenants e.g. ensure all FICA documents are timeously received and contracts are set up

Manage external service providers, ensuring excellent service within budget constraints

Responsible for credit scoring of tenants, and ensuring all relevant documentation is obtained from the MDA system, ensuring the go ahead to sign the lease agreement

Revenue Growth

Increase the revenue base of identified locations by managing the lease agreements in order to conclude new deals and retain existing tenants via renewals

Ensure maximum occupancy rate by marketing vacant space and finding suitable tenants

Manage and ensure that exhibition income, gift voucher sales and pop-up stores’ rental is maximised

Ensure budgeted renewal increase targets are achieved

Ensure that renewals are negotiated and finalised 6 months before expiry date

Ensure accuracy of documentation when reviewing leases and all documentation is aligned with FICA and compliance requirements

Ensure that vacating tenants are vacated timeously both physically and on MDA, and ensure all checklist forms are completed and signed off

Responsible for ensuring that vacate inspections and any reinstatements are finalised in set time frames

Ensure that vacant units are in lettable condition, as soon as a tenant has exited

Financial Management

Complete and submit monthly reports which include but not limited to - occupancy, leasing expiry, tenant schedules, arear accounts, etc.

Responsible for monitoring and managing the overall finances for the centre

Prepare the annual budget for approval and monitor on an ongoing basis, and ensure monthly tracking of the annual budget

Ensure all administrative documents have been sent to the finance department on time to activate any new tenants in line with lease agreement information

Conduct pre-billing audits on the utility payments to ensure payments received align with invoices

Compile a monthly financial report ensuring all relevant data included for Head Office as specified and changed

Assist Credit Controller/s in managing arrears

Staff Management

Effectively manage the on-site maintenance team to ensure costs are in line with approved budget

Monitor and manage the onsite services team

Manage expenses and achieve budgeted Net Property Income targets

Compliance

Ensure that all Health and Safety is in line with compliance requirements

Maintain accurate records with regards to annual inspection of equipment and general preventative maintenance

Establish and maintain a safe, clean, attractive and effective environment for all tenants

Ad hoc

Any other tasks necessary for the conduct of the employer’s business, as the employer may, from time to time, direct