Office Manager - New Orleans

Job Description

Position Overview: As an Office Manager at our staffing agency, you will play a pivotal role in ensuring the smooth and efficient operation of our office. You will be responsible for managing administrative tasks, providing support to the branch manager and maintaining a professional and organized work environment. Your attention to detail, excellent organizational skills, and ability to multitask will be essential in contributing to the overall success of the agency.

Key Responsibilities:

Administrative Support:

Manage day-to-day administrative tasks, including answering phone calls, responding to emails, and handling correspondence.

Schedule appointments, meetings, and interviews, coordinating with internal staff and external stakeholders as needed.

Maintain office supplies inventory and place orders when necessary.

Assist with document preparation, formatting, and proofreading.

Data Management and Reporting:

Maintain accurate and up-to-date records in the agency's database, including client and candidate information, job orders, and placements.

Generate regular reports on key performance metrics, such as candidate pipelines, interview schedules, and placement outcomes.

Assist with data entry and data analysis tasks to support decision-making processes.

Client and Candidate Interaction:

Greet visitors and candidates who visit the office, providing them with a positive and welcoming experience.

assist current employees with any issues they are experiencing at work.

Liaise with clients and candidates over the phone and via email, providing information and assistance as needed.

Office Management:

Oversee the maintenance of office equipment, ensuring that it is in good working condition.

Coordinate office cleaning and maintenance services, maintaining a clean and organized workspace.

Implement and enforce office policies and procedures to ensure compliance with company standards and regulations.

Team Support:

Provide administrative support to the branch manager and recruitment team.

Collaborate with team members to streamline processes and improve efficiency in office operations.

Foster a positive and collaborative work environment by promoting teamwork and open communication.

Qualifications:

High school diploma or equivalent; bachelor's degree in business administration or a related field is preferred.

Proven experience in an administrative role, preferably in a staffing or recruitment environment.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.

Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Excellent communication and interpersonal skills, with a friendly and professional demeanor.

Attention to detail and accuracy in data entry and record-keeping.

Ability to maintain confidentiality and handle sensitive information with discretion.

If you're a highly organized and detail-oriented individual with a passion for providing excellent administrative support, we encourage you to apply for the Office Manager position at our staffing agency.Company Description

Please complete your application through our website at and give us a call at so we can tell you the next steps.