Office Coordinator

BlueBolt is an award-winning visual effects company. It specialises in compositing, computer graphics and digital matte painting for film and television productions. Over the past thirteen years BlueBolt has worked on many projects including Season One of Game of Thrones, The Little Drummer Girl, Skyfall, The Night Manager, The Northman, and The Peripheral. We have won and been nominated for many awards in this time. We are a happy collaborative team and welcome applications.

We are looking for a collaborative and experienced Office Coordinator to join our team, based full-time in our offices near Victoria, London. This is a long-term Fixed Term Contract, with a view to be extended or made permanent.

Role Requirements:

Ownership of all facilities matters - testing the fire alarm weekly to ensure it is serviced regularly, liaising with the landlord on relevant matters, and arranging any external suppliers that may be needed for general repairs and maintenance

General office administration and tasks

Answering and directing calls

Administrative support to the Directors and Management Team

Greeting and signing in Clients in a personable manner

Ensuring the office is kept tidy and well stocked at all times

Ownership of all travel arrangements, including accommodation and being the contact point for any logistical issues whilst colleagues are on set

Arranging company parties, including negotiating and budget management

Help coordinate BlueBolt in-house social events

Helping out Tech team with deliveries and orders

Liaise between producers, editorial and PR to make sure checklist of press items are approved and delivered to appropriate parties

Management of all cameras for BlueBolt kit going abroad, either via Production or independently

Coordination of all onset kits for the teams. Checking these in and out, whilst looking ahead to onset days across all shows and anticipate and resolve any set kit booking clashes or resource issues (including personnel clashes and reaching out to the pool of freelancers to resolve any shortfalls)

Make sure the onset kit is fully stocked and replace any missing items promptly

Liaise with Production and IO to ensure that data captured onset is stored, backed up and downloaded onto our servers in line with TPN requirements

Be the knowledge point, in conjunction with others, for all kit purchases and compatibility issues

Centralise various training/protocol documents

Assist Finance with any administrative tasks as needed

Ad hoc tasks as and when required.

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