Personal Assistant to CEO

Main job responsibilities

Answering the CEO's emails and phone calls

Scheduling meetings and booking travel arrangements.

Take accurate and comprehensive notes at meetings

Help with daily time management

Run errands as requested

Draft correspondence such as emails, contracts, and letters

Composing and preparing correspondence that is sometimes confidential

Arranging detailed travel plans, itineraries, and agendas;

Compiling documents for travel-related meetings

Responsible for organizing internal and external meetings on behalf of the CEO ensuring all requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.

Researches, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature

Provides a bridge for smooth communication between the CEO's office and internal departments

Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Essential requirements

Appropriate to the image of the company, a professional image must be reflected and worn at all times within the organization and towards the clients

Discretion and trustworthiness

Good oral and written communication skills, organizational skills

Excellent skill set in Microsoft Office suite

The ability to be proactive and take the initiative.

Good organizational attitude and ability to remind/follow up on all open matters.

Good communication skills

Able to maintain confidentiality at all times

Flexibility

Enjoy working in a team environment / Happy to undertake lone working

Self-motivated

Must be able to cope with the physical, mental, and emotional demands of the job

Committed to the vision and values of the company

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