Assistant Property Manager

Job Description

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Responsible for administration of all tenant leases, billing and collecting tenant receivables, updating lease status reports, generating monthly reports for owner, assisting in annual budget preparation, implementing procedures, cost controls and policies. Responsible for completing and maintaining property records, preparing routine reports, tracking and processing accounting data, assisting with special projects, processing work orders, oversee event planning and assist Property Manager with duties as necessary.

PROPERTY MANAGEMENT FUNCTIONS

Accounts Receivables:

Review online bank accounts and enter cash receipts

Monitor and reconcile unapplied receipts

Prepare tenant adjustment and refunds

Monitor delinquency reports and pursue tenant collections

Document collection activities

Prepare late fees letter

Prepare Monthly Closing reports

Prepare monthly scheduled charges "Rent Up"

Assist with calculations of annual OPEX adjustments and reconciliations

Accounts Payables:

Input/Approve invoices

Process property tax payments

Prepare monthly accruals

Assist PM with annual capital plan, operating budget and reforecast

Document legal or risk management review of contracts or insurance coverage

Assist PM construction project schedule, monitoring activities, punch list and budget tracking

Prepare vendor contracts

Assist the PM in with the letters of credit and tenant deposits

Building Maintenance, Security and Contract Administration:

Assist the PM with building inspections

Conduct annual fire drills and other tenant training

Implement tenant visitation program and maintain a close relationship with contacts

Respond/submit tenant requests received outside of the tenant work order system

Oversee third-party vendor contracts (e.g. janitorial, security, etc.)

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned):

Oversee day-to-day issues for all office buildings

Issue tenant, security, janitorial or project notices

Invoice coding

Contract administration

AP/AR

Assist PM with scheduled and non-scheduled reports

Coordinate tenant move-in/out with PM and Engineers

Follow-up on tenant service requests to ensure work is completed in a timely and professional manner

Complete sub-meter reading spreadsheet and verify all billable work orders

Tenant invoices and adjustments

Assist with sub-meter billable work orders

Janitorial inspections

Landscaping inspections

Tenant bill backs

Assist with soliciting bids for service contracts

Assist PM with operating budget

Holiday events

Desired Competency, Experience and Skills:

Must have a minimum high school education, Associates, B.A. or B.S. college degree preferred

Minimum of 3-5 years previous commercial property management experience

Previous experience in real estate accounting, monthly accounting cycles, AP/AR and commercial leases

Possess professional demeanor and excellent interpersonal skills

Computer literate and proficient on MS Word, Excel

Excellent communication skills, both verbal and written

Bachelor's degree in related field

#IND123

Pay Range

$60,000—$72,000 USD

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit:

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.