Administration Assistant

2. Role Purpose

A fantastic opportunity has arisen for a junior administrative assitant, to join a retail company based in Beirut. They are looking for a bright, proactive team player who will add value to their excellent company culture.

3. Time Commitment

This is a full-time ongoing role, it is paid through a fixed salary.

Working schedule is an office based 9-5 weekdays and half day Saturday. Candidate is expected to work from 9am - 5pm on weekdays and 9am 1pm on Saturdays.

4. Objectives

Support a wide range of administrative tasks, including answering company telephones and directing callers, organizing accounting documents, handling company invoices and system administration.

Ensure smooth running of company reporting process

Maintain complex and detailed calendars for the 2 senior team members and act as a gatekeeper and main point of contact for all enquiries

Partner with Senior Business Manager on all the key tasks and provide support on logistics for meetings and town hall

Arrange and coordinates international travel

Logistics for all external visitors

Flags incoming issues and concerns, ensures deadlines are met

Onboards new employees

Manages the coordination and logistics of both internal and external meetings

Assists in editing spreadsheets and presentations, including printing and binding, for client meetings

Processes invoices and key expenses for the company. Ensure invoices all processed in timely fashion in time for quarterly reporting.

5. Deliverables

Provide administrative support to ensure efficient operation of the office

Answer and direct phone calls, emails, and other correspondence

Perform data entry, manage files, and maintain office supplies

Coordinate and schedule appointments, meetings, and events.

6. Candidate Profile

Strong organizational skills, ability to multi-task and prioritize with excellent attention to detail.

Excellent interpersonal skills and the ability to build relationships.

Strong written and verbal communication skills.

Proactive rather than reactive plans for all eventualities but ability to be flexible to changing work demands at short notice.

High levels of confidentiality and discretion.

Resourceful team-player

Remains calm under pressure

Highly proficient in Microsoft Office.

Desired Candidate Profile

Education:

Bachelor of Business Administration(Management)

Gender:

nm

Nationality:

Any Nationality

Full time