Purchasing Representative

The Purchasing Representative contributes to a high quality customer experience by ensuring the reliability, availability and appropriate quantities of stock and on-hand inventory are available when they are needed to meet customer needs. This will include processing purchase orders, negotiating with suppliers, tracking orders, creating and maintaining an inventory, quality assurance and liaising with inventory teams and management. The buyer will work with team members across departments to manage min/max inventory levels and the needs of the business and make purchase decisions based on demand and in step with procurement standards and practices.

Duties and Responsibilities:

Process and confirm PO’s and/or communicate what needs to be ordered, the day they show in REACT

Reply to all emails by the end of business day

Maintain and keep price lists current on appropriate drive

Resolve vendor problems and elevate issues immediately to an acceptable, timely and appropriate resolution

Obtain information about customer needs or preferences by conferring with sales personnel.

Analyze each purchase request for need, volume, price and quantity

Manage open PO’s, back orders and inventory levels, alerting Customer Service immediately to changes to deliver on time, in full and in spec (DIFOTIS)

Negotiate prices, discount terms, or transportation arrangements with suppliers.

Authorize payment of invoices or return of merchandise.

Monitor and analyze sales records, trends, or economic conditions to anticipate customer buying patterns to determine how much inventory is needed.

Control stock levels based on forecasts/analysis, min/max numbers and min/max reports.

Essential Functions:

Facilitate new item set up including tapoffs, proof approval, etc.

Maintain thorough email records.

Assist with slow moving inventory.

Expedite material based on customer needs.

Build relationships with suppliers.

Serve as liaison with customer service, sales, design, manufacturing, shipping and corporate strategic procurement.

Utilize knowledge of market trends and information to make insightful purchasing decisions.