ACCOUNTING CLERK

Job Description

Key Responsibilities:

Reconcile packing slips with invoices.

Ensure all packing slips are completed with date and signature.

Sort, Code, and match invoices

Alert Management of Unusual or Questionable Invoices or Prices

Obtain approval for all Non-PO Invoices

Enter and Scan Invoices through SAP daily.

Research and resolve invoice discrepancies and issues.

Review Reports for Posted goods receipts missing invoices.

Create Check Requests for non-PO payments.

Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.

Monitor accounts to ensure payments are up to date.

Maintain invoice filing.

Reconcile payable reports weekly to confirm that all amounts paid were accurate.

Print, obtain signatures and mail checks for invoices due.

Prepare files for ACH Payments

Post journal entries

Correspond with Vendors and respond to Inquiries.

Reconcile Vendor Statements to current AP in the system.

Provide supporting documentation for audits.

Backup for partner AP position as necessary

Maintain Confidentiality of organizational informationProfessional Experience:

2-3 years accounts payable experience preferred.

Experience in MS Office and ability to operate computerized accounting and spreadsheet programs.Education and specialized skills profile:

High School Diploma or GED

Associate degree or equivalent from a two-year college or technical school or equivalent combination of education and experience

Ability to calculate, post and manage accounting figures and financial records.

General Math Skills

High degree of accuracy, diligence, and confidentiality

Excellent data entry skills

Excellent analytical, problem solving and decision-making skills.

Effective verbal, listening and written communication skills.

Effective organizational, stress and time management skills

Demonstrates a sense of urgency and ability to meet deadlines.

Ability to work independently or as a team member.

Ability to work with a diverse group of people.

Experience in SAP preferred.

High comfort level working at a rapid pace.Environment and Behavioral profile:

Candidate must be able to complete task under little to no supervision, should have the ability to multitask in a demanding environment.

Regularly speak clearly so listeners can understand.

Frequently work in on projects that require deadlines.Linguistic Profile:

English language skills (oral and written) are necessary to successfully complete the appropriate scope of work.Mobility and Physical Requirement profile:

Work location is Barnwell.

The Manufacturing environment is not air conditioned or climate controlled.

Regularly walk long distances while recording inventory count information

Regularly spend long hours sitting and using office equipment and computers

Regularly move from sitting to standing positions effortlessly

Regularly spend long hours in intense concentration reviewing and entering financial information into a computer

Frequently bend to file and maintain filesKey relationships (internal and external stakeholder)

Internal – Purchasing, Supply Chain department, Shipping/Receiving Dept, Accounting Manager, VP Finance Department, Auditors

External – Vendors, Auditors