Billing and Subcontract Administrator

Job Description

Marous Brothers Construction (MBC), located in Willoughby, Ohio, is seeking a self-motivated Billing and Subcontract Administrator. MBC is recognized as one of the leading construction firms in the Midwest, offering integrated services for complete construction solutions. Learn more about MBC by visiting

POSITION GENERAL DESCRIPTION: The Billing and Subcontract Administrator is responsible for the review and final processing of monthly client billings, process and payment of subcontractor A/P invoices, and other duties as assigned.

POSITION CHARACTERISTICS:An individual with high moral standards, a team player, and a high quality of work. A person who can relate to people across the organization, possessing good communication and customer service skills. This position requires a versatile individual who is well organized; a problem solver able to work well under pressure in a fast-paced environment.

POSITION SPECIFIC DUTIES AND RESPONSIBILITIES:

Billing:

Work with Project Managers to review and process client invoices

Provide and verify all supporting documents required by contract

Prepare other misc. invoices/billings specific to job requirements

Assist Project Managers (as requested) in collecting A/R and help improve the overall DSO metric

A/P:

Review, enter and pay subcontractor invoices in accordance with company policies

Ensure the accuracy of waivers, insurance, workers compensation and any other required paperwork prior to processing any payments

Review and process subcontract change orders while utilizing DocuSign

Handle all calls and requests relating to accounts payable to subcontractors and project managers

Backup for standard trade A/P invoice processing

Other:

Coordinate with all departments to maintain consistent billing and A/P policies and procedures

Identify areas to improve efficiencies while still maintaining controls

Develop client and subcontractor relationships

Other duties or projects assigned by Controller to continue your development

POSITION QUALIFICATIONS:

Education: High School Graduate

Knowledge Required: Extreme attention to detail, excellent math aptitude, and proficient in MS Word, Excel and Windows environment (Viewpoint software a plus), flexible and great customer service.

Experience Required: 2- 3 years accounting experience, billing preferred. Construction background is preferred but not required.

Skills/Abilities: Shows the ability to have strong interpersonal, organizational, and analytical skills with the ability to work well with others.

Marous Brothers Construction is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. MBC is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

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