Virtual Administrative Assistant - PT Flex Schedule

Job Description

We are seeking a part-time detail-oriented individual to work as part of a team for two executive level principals and assist in the management, maintenance and updating of their contact databases. The ideal candidate will possess a keen eye for detail, strong organizational skills, and the ability to handle confidential information discreetly.

Key Responsibilities:

Maintain and update contact information within Salesforce for two executives.

Add links to LinkedIn profiles and upload contact photos in Salesforce.

Tag and categorize contacts into different groups for targeted communications.

Track and update attendance for various events, including social, philanthropic, and political gatherings.

Assist in generating and refining invite lists for events based on contact interactions and familiarity with the database.

Ensure the accuracy and completeness of contact data.

Work closely with executive assistants to verify and input new contact details.

Provide regular reports on the status and integrity of contact data.

Identify and rectify data inconsistencies and errors.

Collaborate with IT for Salesforce troubleshooting and updates.

Required Skills and Qualifications:

Salesforce certification is highly desirable.

College degree required.

1-2 years of experience in data management or administrative support, preferably with Salesforce.

Proficiency in Salesforce CRM, MS Office, particularly Excel.

Excellent attention to detail, organizational, and time-management skills.

Strong communication and interpersonal abilities.

Ability to responsibly handle confidential information.

Adaptability to work in a dynamic environment.

Preferred Skills:

Experience with Salesforce CRM and understanding its features and capabilities.

Familiarity with data management principles and database systems.

Previous experience in an administrative role supporting executive staff.