Secretary (OA)

Summary Who May Apply: This announcement is open to all U.S.

Citizens.

This announcement will be used to fill positions with an entry grade of GS-7, with a target grade of GS-8.

The minimum salary for grade GS-7 is $51,115, the maximum salary is $66,450.

The minimum salary for grade GS-8 is $56,607, the maximum salary is $73,587.

Learn more about this agency Help Overview * Accepting applications * Open & closing dates 04/25/2024 to 05/09/2024 * Salary $51,115 - $73,587 per year GS-7 - Minimum, $51,115, Maximum $66,450; GS-8 - Minimum $56,607, Maximum $73,587 * Pay scale & grade GS 7 - 8 * Help Location 1 vacancy in the following location: * Whitehall, OH 1 vacancy * Remote job No * Telework eligible Yes-as determined by the agency policy.

* Travel Required 25% or less - You may be expected to travel for this position.

* Relocation expenses reimbursed No * Appointment type Permanent - * Work schedule Full-time - * Service Competitive * Promotion potential 8 * Job family (Series) 0318 Secretary * Supervisory status No * Security clearance Other * Drug test No * Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate Risk * Trust determination process National security * Announcement number D-DFAS- * Control number 788550200 Help This job is open to * The public U.S.

Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency All U.S.

Citizens Help Duties * Provides services as an office assistant performing administrative and clerical duties in support of the work of the Director or Deputy Director of a DFAS Center.

* Prepare a wide variety of correspondence, reports, and other documents from handwritten drafts using office automation equipment, ensuring correct grammar, spelling, capitalization, punctuation, and format.

* Keep supervisor's calendar and schedule appointments and meetings based on personal knowledge of workload and current issues without prior approval.

* Receive visitors and phone calls, determine nature of request, and refer only those contacts needing staff attention.

Route calls and visitors based upon knowledge of programs and operations.

* Read and process incoming correspondence and material, identifying which items need to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations, or handled personally.

Help Requirements Conditions of Employment * Must be a U.S Citizen or National.

* Registered for Selective Service (males born after 12-31-1959). * Suitable for federal employment.

* This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment.

Failure to maintain security eligibility may result in termination.

Qualifications One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-06) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience includes: applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform all administrative work of the office of a Director, Deputy Director or department head; monitoring the work of other personnel; providing guidance and training on administrative procedures; applying administrative practices and procedures for managing correspondence, and maintaining files; and scheduling conferences/meetings to include making necessary travel arrangements.

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience include: Managing and scheduling appointments for a Senior Leader or department head; using office automation software and ability to research, interpret and apply clerical and administrative regulations; performing review of correspondence to ensure compliance with regulations, grammar, format and special policies for correspondence are followed; advising secretaries and action officers in subordinate units on such matters as the application of procedures, correspondence and reporting requirements; maintaining Senior Leader appointment calendars, scheduling conferences/meetings, maintaining files, and making travel arrangements; greeting and interacting with high-level visitors to the Senior Leader; working with subordinate secretaries to schedule events or meetings with the Senior Leader.

A minimum typing proficiency of 40 WPM is required.

Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying.

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment.

You will receive credit for all qualifying experience.

Education Substitution of Education for Specialized Experience is generally not applicable above GS-05, but may be considered if it is directly related to the position being filled.

GS-07 Substitution of Education for Experience: One full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled.

Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.

If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply.

To be creditable, education must have been obtained in an accredited college or university recognized by the U.S.

Department of Education ( GS-08 Substitution of Education for Experience: Eighteen months of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled.

Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.

If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply.

To be creditable, education must have been obtained in an accredited college or university recognized by the U.S.

Department of Education ( Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement.

Additional information * Moving expenses will not be paid.

* This position is not covered by a bargaining unit.

* This position is Non-Exempt from the Fair Labor Standards Act.

* The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable.

For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here.

* For positions where relocation is paid (see Location block of vacancy announcement), you can learn more about relocation allowances and entitlements.

* A one year probationary period may be required.

* Telework availability will be based upon the mission requirements and supervisory determination.

* We may use this announcement to fill additional vacancies within 90 days of the closing date.

* Travel requirement is Seldom.

* DoD Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the full performance level only.

* Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance.

(See DoD Instruction 1400.25, Volume 300, * Males born after 12-31-59 must be registered or be exempt from Selective Service (see * Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP.

For more information on ICTAP, click here ICTAP Guidance.

NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible * Drug Testing Not Required * Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level.

* The Security Designation will vary and dependent upon position and may require a secret clearance or higher.

Employment in this position requires a background investigation which may delay starting date.

If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn.

Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment.

Failure to maintain eligibility to occupy a sensitive position may result in termination.

For more information see the security section of Understanding Vacancy Announcements.

* All applicants are encouraged to apply electronically.

If you are unable to apply on-line, you may contact for assistance.

Read more * Benefits Help A career with the U.S.

government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under the Category Rating and Selection Procedures.

Eligible candidates will then be placed for selection consideration into 3 categories as described below: * Best Qualified Category - Exceeds the minimum qualification requirements and demonstrates a high level of proficiency in the job related competencies based on the answers to the occupational questionnaire.

* Highly Qualified Category - Exceeds the minimum qualification requirements and demonstrates proficiency in some of the job-related competencies based on the answers to the occupational questionnaire.

* Qualified Category - Meets the minimum qualifications as described in the Qualifications section of this announcement.

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies: * Attention to Detail * Communication * Customer Service (Clerical/Technical) * Organizational Awareness You can preview the Assessment Questionnaire here: DFAS recognizes the value of competencies gained through formal education and professional certifications.

To ensure that consistent credit is given for these credentials in the selection process, DFAS has developed standard selection criteria to be used when filling positions in professional and administrative series.

Selections for professional and administrative positions will be based on four categories of selection criteria: Experience, Other, Education, and Certifications.

* Benefits Help A career with the U.S.

government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

* Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.

Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

1.

Resume: HR will review the resume that the system date stamps as the most recent.

For assistance in preparing your resume, visit DFAS Resume Tools.

2.

Complete Assessment Questionnaire: Your resume must describe the scope of work with regard to your responses to the occupational self-assessment questionnaire, as they generate your numerical rating.

The following supporting documents are ONLY required if applicable to your personal qualifications or status.

1.

Transcripts/Certifications: All applicants to include current employees/contractors, must submit proof of education if the position requires education to meet the basic qualification requirements, or if substituting education to meet specialized experience requirements.

For additional information on acceptable documents, visit Transcripts and Certifications.

Applicants must also document education and/or certifications in their resume.

2.

Cover Letter: You may submit a cover letter which will be forwarded to the selecting official if referred.

Cover letters will not be used to verify qualifications or determine eligibility.

3.

Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation.

Failure to do so will result in the loss of veteran's preference, and may impact your eligibility for referral..

For more veterans' information please click here.

* You must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service.

Alternatively, If you are a current military member in active duty service and do not have a copy of your DD-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date of application.

The certification must include your rank, dates of active duty service and the expected condition of discharge.

* If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability * If you are claiming eligibility based on 10-point derived veterans' preference (i.e.

a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.

4.

ICTAP Eligibles: You must submit a Separation-Reduction in Force (RIF) SF-50; a RIF Notice showing separation within the past year (or declining a management directed reassignment outside the commuting area, or a Termination of Disability Notice from OPM) and most recent performance appraisal.

5.

Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants, must be placed at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level.

You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated