Executive Assistant to Chief Sales Officer

We are looking for a Full-Time Executive Assistant to the Chief Sales Officer.

Do you thrive in fast-paced settings?

Are you a great communicator - are you courteous, clear, concise, quick-thinking, and impossible to be misunderstood?

Are you vigilant regarding the quality and integrity of your work?

Do you live in the Pacific Time Zone?

If you answered yes to the above then WE HAVE BEEN LOOKING FOR YOU!

Brave Thinking Institute seeks a full-time Executive Assistant to support our Co-Founder & Chief Sales Officer.

Brave Thinking Institute (est. 2009) is a global leader in the personal development/professional coaching industry. We’re on the lookout for a skilled Executive Assistant to join our team.

Position Summary

Your role as Executive Assistant will be to provide comprehensive administrative support to the Chief Sales Officer (CSO). The Executive Assistant will play a crucial role in facilitating the CSO's daily operations, managing schedules, coordinating meetings, and handling confidential information with discretion.

We require a minimum of 5 years experience in:

Managing a busy calendar and taking the initiative to anticipate and resolve scheduling conflicts and prioritize appointments, ensuring the executives' time is optimized.

Creating and managing tasks the CSO has assigned to other team members and has been assigned to the CSO

Managing and prioritizing emails

Anticipating the needs of the CSO and proactively addressing any issues or concerns that may arise.

Acting as the primary point of contact for internal and external stakeholders, screening and prioritizing communication on behalf of the CSO

Conducting research and compiling data as needed to support the CSO in decision-making and strategic planning

Managing special projects as assigned by the CSO, ensuring deadlines are met and objectives are achieved

Overseeing expenses and budgets

Scheduling and executing travel arrangements

Assist in occasional personal tasks

Knowledge, Skills & Abilities

Ability to juggle multiple projects simultaneously

Work in a fast-paced and high-pressure (deadline-driven) environment

Excellent communication skills

Impeccable attention to detail

Learn quickly - Ability to work with or learn to work with multiple platforms

Microsoft Office Suite - Word, Excel, Gmail, Google Docs, Google Sheets

Efficient & can work autonomously

Ability to travel for events (as needed)

*MUST have a strong interest in personal development, with history and track record to demonstrate said interest (books read, events attended, etc). This is required for culture fit.

Education / Experience

Bachelor’s Degree preferred but not required or equivalent experience.

Minimum 5 years experience as a high-level Executive Assistant preferably with sales and recruiting experience.

Experience with both in-person and virtual events

Work Environment

Home office - Must have a distraction-free work environment with no background noise

Regular business hours 8:00 am - 5:00 pm; minimum 40 hours per week

Conditions of Employment

Must be legal to work in the U.S

Must live on the West Coast or Arizona.

Benefits:

PTO

Holidays

Medical

Dental

Vision

401K

401K matching