Accounts Payable Supervisor

Job Description

Accounts Payable Supervisor/Manager [hybrid schedule]

Responsible for all phases day-to-day Account Payable operations and management.

Essential Duties & Responsibilities

Manage and process full cycle of accounts payable using accounting software and other tools and programs.

Manage, processes and audit all incoming invoices or bills, including credit card bill and other from various different sources; with their packing slip/receiving document and purchase order, 3-way matching, and code them to the correct GL account. Ensuring the accuracy of the entire process as it relates to vendor payment, purchase orders, receiving and payment of invoices

Responsible to make sure vendor reconciliations are completed monthly

Manage weekly payments or other payments. Including submitting weekly payment list and or payments to director of finance/CFO for approval with all necessary backups for review and payment approval. Timely and ensure effective, efficient and accurate processing

Making sure purchase orders, prices, discount terms and other changes are correct

Managing check payments, wire, ACH, Direct debit, ETF, RTP, other as necessary

Ensuring all bills are paid in timely and accurate manner while adhering to departmental procedures

Responsible for all accounts payable-related reporting

Work with purchasing, warehouse and Operations or any other department on any discrepancies in amounts received or amounts billed on vendor invoices.

Manage and maintaining AP record and files, including permanent files and electronic version of the documents

Perform monthly close duties and ensure meets month-end close timelines

Work with staff/senior accountant, Finance manager and accounting manager to reconcile any differences between AP and GL and all other reconciliations as needed

Manage 1099 process, ensures all requirement are completed within required filling deadlines

Manage vendor database, including setup and verifying new vendors and maintain wide lanes of communication with vendor to handle any of their concerns.

Maintains internal control, ensure company policies and procedures are adhered to as they pertain to accounts payable. Assessment of control risk and recommendation of improvement to mitigate risk.

Provide cross training to AP team and other accounting team members

Provide timely and consistent communication and insight into all departments

Ensure compliance with company policies, as well as local, state, and federal regulations

Key member of the accounting team in supporting financial audits

Identify and execute improvements in Accounts Payable tools, reporting and processes

Performing accounting duties such as account maintenance and other duties as assigned

Demonstrate good judgment and escalate practical matters to management with an understanding of the job responsibilities and knowledge of how it impacts others and the business operations.

Competencies / Education

Excellent verbal and written communication abilities across all level of an organization

Strong leadership and management skills and achieving results

Adheres to a strong commitment to higher quality and performance

Excellent communication and interaction skills both written and verbal

Attention to detail skills

Bachelor's degree preferred and may substitute for 7 years of work experience in account payable

Proficient with Microsoft Excel and word

Many of our job openings can be viewed at