Senior Executive

PRIMARY RESPONSIBILITIES AND DUTIES:

Tracking upcoming tenders’ opportunity globally as well as country wise.

Assume responsibility for preparing tenders and developing standardized tender templates

and documentation.

Ensure the compilation and, when necessary, drafting of high-quality proposals, bids, and

tender responses to ensure professional, prompt, and compliant handling of tenders and

bids.

Maintain a record of previous winning suppliers and prepare a competitor landscape

analysis.

Compile tender data, including awarded suppliers, prices, and details of other participants.

Monitor deadlines and organize required documents/prices accordingly.

Verify evaluation and participate in contract negotiation processes.

Closing coordinating with all CFT teams to collect and submit the relevant information

requested in the Tender notification

Maintain ongoing communication with User Departments regarding tender criteria and

status.

Manage supplies and collections effectively.

Compile and maintain internal procurement documents related to the tendering process,

including tracking management approval for tendering and contracting actions.

Organize and maintain tender files, ensuring proper archiving upon tender completion.

Possess practical experience in participating in global tenders such as WHO, PEPFAR,

UNICEF, UNOPS, and STOP-TB, among others.

To have hands on experience with Emerging Markets tenders covering Local, regional,

National and Global tenders.

KEY PERFORMANCE INDICATORS:

Achievement of Tender Income Target and/or Hospital team targets.

Floated Vs Quoted percentage and Quoted Vs Winning percentage of Tenders.

Timely participating to all tenders with hundred percent accuracy and always meet delivery

deadlines of local tender body.

Maintaining a proper database for all Floated, Quoted, Awarded, Indents and Received

tender related documents and taking appropriate actions to complete the job

Keep proper documentation, data base management and frequent follow up on the same

with relevant parties.

Frequent follow up with relevant staff of tender body to collect payments on time

Frequent follow up of company Tender Income Debit note payment with HO to avoid any

possible delays.

Share the tender readings within 48 hours with reporting mangers and HO.