Operations Coordinator

DESCRIPTION:

The Operations coordinator will assist Operations team with any and all daily, weekly and monthly tasks, serving as the right-hand person responsible for smooth running of the company finances and performance.

SKILLS:

Attention to detail

Organization

Multitask

Data entry

Microsoft Office / Google Docs

Familiarity with Financial documents

Inventory management

RESPONSIBILITIES:

Financial

Inventory Platform - Sales Order entry for all B2B and shipment creation

Submit invoices to our B2B customers

Calculate Retailer co-op

Monthly sample & giveaway tracking & recording

AR/AP tracking for all vendors and B2B Customers, etc.

Provide updates of payment status to our vendors

AP bill entry in Quickbooks (for all vendors and contractors)

Assist the Accountant(CFO) w/ Bulk & component inventory tracking and BOM

Assist the accountant w/ Bank reconciliation

Weekly meeting with Operations Manager

Process UPS and DHL bill payments

Keep track of monthly sales based on the time of shipment

Submit PO to Vendors

Track and check monthly Warehouse/3PL billing

Track and check retailer chargebacks

Monthly sales report and forecast updates

Distributor & International

PO receipt & processing

New product and POS material introduction

Product introduction

Invoice entry in QB/ Inventory Platform

Sending Invoices

Payment tracking

Onboarding and setup documentation processing and coordination

Miscellaneous

In-house Marketing & PR event and project management coordination, such as kitting gift boxes, etc with team, warehouse.

Assist Operations Manager and General Manager on various tasks

Routing, filing and tracking documents internally and externally between vendors and team.

Sort emails received in @info