Administrative Assistant

A global manufacturing seeking an organized Office Assistant to be responsible for light human resources functions, office administrative work, and coordination of events. This is a perfect opportunity for someone to grow in administrative and human resources functions with a thriving company.

Salary: $60,000-$70,000

Location: Houston, TX

Responsibilities:

Monitor and manage company email inbox.

Prepare marketing materials for trade shows and sales team.

Serve as a liaison for IT – orders equipment, facilitates repairs, etc.

Manage cellular accounts for employees, including managing cellphone inventory.

Coordinate annual event conference, including scheduling and being present during the event.

Arrange and coordinate onsite company meetings.

Coordinate lunch or catering for onsite meetings and activities as requested.

Plan and manage off-site meals or events, including maintaining budget.

Serve as a point of contact for building management company.

Receive packages & incoming mail and coordinate outgoing mail & packages.

Coordinate equipment service and repair.

Maintain and order office & kitchen supplies.

Serve as a point of contact for HR needs for Houston employees.

Onboard and offboard employees.

Organize new hire orientation.

Schedule interviews with leaders and prospective employees.

Organize external and internal training if needed.

Maintain calendars for vacation and medical leave.

Send HR communications to Houston Team.

Requirements:

3+ years of Administrative or Office experience

Must be proficient with MS Excel (pivot tables and formulas), MS Teams, and Outlook

Must have experience planning and managing events - company-wide and for external clients

Ability to work independently

Must be proactive and excellent work ethic

Must maintain confidentiality

Strong communication skills

Ability to prioritize and multitask

Strong organizational skills