Construction Administrator

Overview

The Construction Administrator plays a pivotal role in supporting and facilitating the efficient operation of construction projects. The position works closely with Reis’a various team including but not limited to construction procurement and development teams. The position involves administrative and organizational tasks to ensure that construction projects progress smoothly by responding to contractor’s inquiries, submittal and RFI’s, adhere to timelines, and meet quality standards. The Construction Administrator acts as the primary contact point during the construction phase between project managers, contractors, and various stakeholders, contributing to the overall success of construction endeavors.

Responsibilities

Documentation:

Ensure documents such as drawings, rfi, submittal, Co and OCO and filled in the appropriate folders and latest drawings are transmitted to the construction team.

Ensure that all project documentation is up-to-date, accurate, and easily accessible to relevant team members.

Coordination:

Collaborate with different stakeholders (procurement, development, design, production and construction) to address and resolve emerging construction issues.

Act as a point of contact for inquires and information dissemination.

Schedule and coordinate site visits and other project related events.

Reviews:

Review RFI, product submittal, shop drawings, substitution submittals and provide feedback in timely manner.

Coordinate with contractor and or subcontractor to ensure submitted information is accurate and complete prior to submitting for review.

Change Management:

Assist construction and development teams in reviewing OCO and CO.

Closeout Documentation:

Closeout document: ensure that contractor is providing complete closeout documents including but not limited to drawings, shop drawings, RFI's submittals, substitution submittal as per specifications requirements.

Reporting:

update design team on deviation from design intent and or executed work is per approved drawings.

Manage and track lesson learned and distribute to other stakeholders.

Site Visit and OAC meetings: conduct site visits and attend OAC meeting and or other meetings to address emerging construction issues.

Other tasks as assigned.

Qualifications

Qualifications and Experience

Bachelor’s degree in architecture, Architecture Engineering, Construction Management or related discipline

A minimum of 5 years of relevant experience; 10 years preferred.

Knowledge and Skills

Knowledge of building codes and regulations such as IBC, FHA, ANSI, etc.

Proven knowledge in construction methodology and best practice

Proven experience in construction administration or a similar role.

Excellent communication and interpersonal skills

Technical skills: Proficient in BIM360, Autodesk platform, Bluebeam, Revit, Microsoft Word, Excel, and Outlook, AutoCAD and Adobe Suite.

Ability to multitask and work under pressure.

Excellent organization skills.