DSC Night Specialist

Job Description

Position Summary:

The Night Document Services Center Specialist will provide additional administrative support for all attorneys, paralegals, and staff outside of regular business hours. This would include drafting and revising pleadings, preparing correspondence, transcribing dictation and hearings, and working on document cleanup and formatting per attorney, paralegal, and staff management specifications.

Essential Functions:

Provide assistance to secretaries, attorneys, and staff with overflow work and special projects. This may include preparing/revising/redacting documents, creating Table of Contents/Table of Authorities, scanning/converting documents and creating Word and PDF forms.

Transcribe handwritten notes and digital dictation. Work in Excel, Summation, Viewpoint, and Access databases. Perform Bates labeling and any other special projects as assigned within given deadlines. Update client extranets as assigned. Work on large non-billable and/or long-term projects as assigned.

Provide needed support to other departments in the Firm and provide assistance to other offices when requested.

Prepare PowerPoint presentations for Firm seminars and/or nametags for Firm events.

Help answer phones and resolve document issues.

Knowledge, Skills and Abilities Required:

Deadline and detail oriented

Ability to type 50+ wpm

Intermediate MS Word skills

Intermediate digital transcription skills

Knowledge of PowerPoint and Excel software applications

Intermediate knowledge of Table of Contents – manual marking and Styles generated

Knowledge of PDF conversions

Knowledge of PDF Bates labeling and redaction

Ability to problem-solve document issues

Excellent interpersonal communication skills, both verbal and written

Excellent organization and prioritization skills

Excellent proofreading skills

Ability to concentrate and focus on successful task completion

Knowledge, Skills and Abilities Desired:

Electronic court filing

PDF form fields

MS Access

Summation and/or Viewpoint – printing and editing

Education and Experience:

High school diploma or equivalent required

1 - 3 years of experience in similar field required. 1-2 years of legal assistance experience preferred.

Equal Opportunity Employer:

Vorys, Sater, Seymour and Pease LLP (Vorys) does not discriminate in hiring or terms and conditions of employment because of an individual’s sex, race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, genetic information, marital status, military/veteran status, disability or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.