Grants and Scholarships Assistant

Job Description

Sparrow Company, an executive search and staffing firm, has an immediate opening for a Grants and Scholarships Assistant. This is a temporary to hire role in Central El Paso.

Duties and Responsibilities Grants and Scholarships Assistant

Grant lifecycle database management: responsible for assisting in build out of new software, grant award documentation, document approvals, entering new applications in the database, processing payments, collecting and analyzing grantee metrics and generating reports.

Maintain integrity of information i.e. collective impact groups, donor advised funds (DAFs) in primary database and managing the inflow of applications and recommendations from web-based portal.

Conduct an annual evaluation of grantmaking and scholarship procedures and make recommendations regarding program improvements and adjustments to maintain the integrity of the process.

Complete research as necessary to stay on top of local community trends/needs and national and local philanthropic trends;

Join on site visits to enhance learning and understanding of our service area

Scholarship Administration:

Provide management and support in all aspects of scholarship administration processes from the application through the award lifecycle including, but not limited to: working with the scholarship administration vendor and their management of the online scholarship applications and award recommendations, coordinating volunteer interviewers, overseeing posting/publicity of scholarship availability, awarding payments and complying with all state and federal requirements;

Work with Grants & Scholarship Manager to comprehend scholarship fund criteria, ensure that all awards appropriately match the pertinent funds available and prepare first draft recommendations for the Scholarship Committee.

Monitor post-award student scholarship progress to ensure that all award conditions are met;

Collect thank you, stories and create systems to analyze persistence and completion of scholarship recipient.

Recommend website updates to marketing as needed;

Communicate effectively and with timeliness to scholarship recipients.

General:

Complete special projects as needed;

Community engagement and outreach regarding grant and scholarship opportunities;

Event planning as needed;

Responsible for meeting preparations and minutes for Program Committee.

Draft presentations as needed.

EDUCATION AND EXPERIENCE

0-2 years of previous work experience

Bachelor's degree required

Strong organizational skills and ability to manage competing priorities

Superb project management skills with the ability to track deadline, project goals and team member responsibilities

Excellent computer skills (new software, Microsoft Suite Products, comfortable with new software and databases)

Commitment to accuracy

Demonstrated ability to work both independently and in a team environment

Excellent interpersonal, oral and written communication skills

CORE COMPETENCIES

Technologically Savvy (can learn new systems with relative ease), Data Driven, Customer Focus, Relationship Building/Communication, Project Management, Forward Thinking, Adaptability/Flexibility, Attention to Detail/Accuracy, Team Player.

M-F 8:30-5PM

Temporary/Full-time