Billing Manager

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!

Pay Rate

Job Description

Allied Universal® is hiring a Billing Manager. The Billing Manager is responsible for client invoicing, subcontractor invoicing, WinTeam administration, and ensuring company compliance with relevant government laws and regulations.

RESPONSIBILITIES:

Conduct routine audits of payroll to ensure compliance with the Federal Acquisition Regulation (FAR), Service Contract Act (SCA), and contract-specific requirements; manage audit process, create audit parameters and frequency

Address compliance deficiencies; conduct management notifications (liaise with client, as needed), develop guidance materials, coach and mentor field staff, bringing them into compliance and developing a roadmap for maintaining compliance

Create and manage all processes related to billing department

Responsible for all client-facing billing functions for federal contracts to include:

Preparation of invoices and making necessary adjustments via Courier

Submission of invoices to clients

Reconciliation of company payroll reporting against government order to ensure accuracy

Work with Pricing team to ensure proper tracking of funds

Responsible for subcontractor Invoice processing, to include:

Review of subcontractor invoices to ensure accuracy

Processing of subcontractor invoices through Verian

Administration of invoices through Courier, when applicable

Processes invoices for all requests for equitable adjustment (REA), one-time and other adjustments to federal contract bill rates

Provides invoicing amounts, contract spend, etc. to Contracts Administration and Pricing teams as needed for budget tracking and federal contract-required reporting

Responsible for WinTeam Administration for all contract changes, to include:

Processing of employee wage, H&W, and fringe benefit increases

Communications with Union Administration, IT Development, and Benefits teams to ensure all changes to federal contract collective bargaining agreements are actioned

Initial schedule creation when new contracts are awarded

Updates to post setup for schedules when client modifications are received

Processing of bill rate Increases In all Internal systems

QUALIFICATIONS:

Must possess one or more of the following:

Associate’s degree in Business Administration, Finance, or related field

High School diploma with a minimum of five (5) years of government contract billing experience.

Active Security Clearance or ability to obtain Security Clearance (Top Secret preferred)

Minimum of three (3) years of government contract billing experience

Minimum of three (3) years of experience within military, law enforcement, or security fields

Experience reading, understanding, and implementing government contracts and contract provisions

Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

Professional, articulate, and able to use good independent judgment and discretion

Outstanding oral and written communication skills

Keen attention to detail

Strong analytical and organizational skills

Ability to work well in a dynamic environment with competing demands for priority

BONUS QUALIFICATIONS (NOT REQUIRED):

Prior experience working in the government sector as a Contracting Officer, Contract Specialist or Contracting Officer Representative

Bachelor’s Degree in Business Administration, Finance, or related field

BENEFITS:

Medical, dental, vision, basic life, AD&D, and disability insurance

Enrollment in our company’s 401(k)plan, subject to eligibility requirements

Eight paid holidays annually, five sick days, and four personal days

Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information:

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: