Human Resources/Office Administrative Assistant

Job Description

Basic Purpose

Reporting directly to the Human Resources Generalist, the Human Resources/Office Administrative Assistant is responsible for the administrative duties related to the operations of the Human Resources department and office related duties at the Jessup, Maryland location. The Human Resources/Office Administrative Assistant will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions.

Responsibilities

Performs receptionist duties including greeting and directing visitors, answering incoming calls, distributing mail, preparing outgoing mail, and scheduling meetings.

Orders lunches for meetings at manager request; submit receipts to accounting for processing.

Ensures the proper cleanup and restoration of the office space after events or meetings.

Maintains office supplies; be the point of contact for office supply ordering, keep inventory of office supplies, and keep office supplies organized.

Collects and submits temporary employee timesheets to the correct agency weekly.

Answers basic employee questions; refers more complex questions to the Human Resources Generalist.

Maintains employee personnel files, medical files, and I-9s.

Distributes review forms to supervisors; track completion of reviews.

Assists employees with updating contact information and emergency contacts, printing paystubs, and providing basic forms such as direct deposit forms, W-4s, referral forms, etc.

Assists employees with safety shoe orders. Is the main contact for the shoe vendor. Tracks shoe and safety glasses purchases, processes invoices, and submits payroll deduction and reimbursement requests.

Assists in organizing employee events; contacts vendors, tracks costs, collect contracts, and participates in event booking and planning.

Performs other related duties as assigned by the HR Generalist.

Maintains employee confidence and protect operations by keeping human resource information confidential.

Maintains positive relationships with all employees and outside vendors.

Maintains awareness of individual contribution to and impact of the quality, safety, environmental, and product compliance policies and activities; report all quality issues, unsafe acts, and unsafe conditions to the proper personnel.

Qualifications

High School Diploma or GED required.

At least two years’ experience in a customer centric position within a manufacturing facility required. Some human resources experience preferred.

Excellent verbal and written communication skills.

Excellent organizational skills and attention to detail.

Ability to adapt to a fast-paced, dynamic, and diverse work environment.

Ability to interact effectively and professionally with all levels of management and employees within the organization.

Ability to act with integrity, professionalism, and confidentiality.

Proficient with Microsoft Office Suite or related software.

Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.