Bookkeeper - Admin

Job Description

Job Summary:

Managing the day-to-day business, finances and communications of a non-profit located in Vero Beach Florida. Work hours and location are flexible, but some time in the office is necessary. Work hours expected to be 30-40 hours per week. Pay is $15-20/hr plus vacation and holidays. No medical benefits.

Minimum Qualifications:

· HS Diploma

· Background check

· 3 years’ experience working with QuickBooks and maintaining financial records in a small business

· Familiar with business software like Word and Excel and collaboration software like Google Sheets or OneDrive

· Experience working with outside accounting firms and auditors

· Experience working with customer needs and issues.

· A motivated self-starter, who enjoys identifying and fixing problems

Principal duties:

· Bookkeeping and maintaining financial records

· First level identification, categorization and approval of all expenses

· Biweekly payroll processing and employee files

· Reconcile bank statements and credit card bills

· Receive and deposit all funds incoming and process all payments for expenses.

· Prepare monthly summary of Quickbooks Operating income and expenses.

· Work with accounting firm as needed for all government forms and taxes

· Be familiar with stakeholder tracking system and deal with appropriate staff as necessary to resolve issues. Track payments and donations that may come outside of our automated system.

· Track Merchandise inventory and sales.

· Deal with building issues and coordinate repairmen.

· Track insurance policies and maintain records that are needed for this purpose.

· Manage typical office functions

· Maintain and distribute policies and other stakeholder communications.

· Interface with stakeholders who need information.

· Assist in organizing and running events.