Construction Administrator - Accounts Payable

Job Description

Webuild is seeking a Construction Administrator to oversee the accounts payable processes and ensure seamless financial operations for a leading residential development firm working throughout the Los Angeles marketplace.

As the Construction Administrator specializing in accounts payables, you will play a crucial role in maintaining the financial integrity and efficiency of residential construction projects; reporting directly to the Owner, you will be responsible for managing all aspects of accounts payable within the construction division. Your primary duties and responsibilities will include:

Invoice Processing:

- Receive, review, and process invoices from vendors and subcontractors in a timely and accurate manner.

- Verify that invoices are properly coded, approved, and supported by necessary documentation.

- Ensure adherence to project budgets and contract terms while processing payments.

Vendor and Subcontractor Management:

- Maintain accurate records of vendor and subcontractor information, including contact details, payment terms, and insurance documentation.

- Communicate effectively with vendors and subcontractors to resolve any invoicing discrepancies or issues.

- Negotiate payment terms and discounts with vendors to optimize cash flow and minimize costs.

Payment Processing:

- Coordinate with project managers and procurement team to schedule payments according to project timelines and cash flow requirements.

- Prepare and process payment batches through the accounting system, ensuring accuracy and compliance with internal controls.

- Monitor payment status and follow up on any outstanding invoices or payment inquiries.

Financial Reporting:

- Assist in the preparation of monthly, quarterly, and annual financial reports related to accounts payable.

- Reconcile accounts payable sub-ledger to the general ledger and resolve any discrepancies in a timely manner.

- Provide insights and analysis on accounts payable metrics, such as aging reports and vendor performance.

Compliance and Documentation:

- Ensure compliance with company policies, procedures, and accounting standards in all accounts payable activities.

- Maintain organized electronic and physical records of invoices, payments, and related documentation for audit purposes.

- Stay up-to-date on regulatory changes and industry best practices related to accounts payable processes.

The ideal candidate would have the following qualifications:

- Bachelor's degree in Accounting, Finance, Business Administration, or related field.

- Previous experience (5+ years) in accounts payable, preferably within the construction or related industry.

- Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Excel.

- Strong attention to detail and accuracy in processing financial transactions.

- Excellent communication and interpersonal skills for effectively liaising with internal teams and external stakeholders.

- Ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment.

- Knowledge of construction contracts, lien laws, and construction accounting principles is a plus.

This is an outstanding opportunity to make a significant impact within a residential development company while contributing your expertise to its continued success. Position is based in the Ventura/Camarillo area.

For consideration, please apply directly on our website or forward contact information and resume to:

Webuild Services LLC / Webuild Staffing

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