Property Associate, Industrial

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

PROPERTY ASSOCIATE

WHAT YOU’LL BE DOING

Administrative

Provide direct administrative support to property management

Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended

Assist in Management Audits

Maintain and update employee, client and customer contract data bases

Organize, compile and prepare reports for distribution

Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm

Enforce compliance with insurance requirements among tenants

Financial

Process accounts payable & accounts receivable (AP/AR)

Obtain completed W-9’s from all vendors

Assure technological advancement of support systems – maintaining budget guidelines

Assist team with budget preparation

Track budget line items related to administrative accounts

Prepare manual adjustments forms for all tenant services requests

Ensure Engineers take monthly readings from electric meters for tenants

Assist with new vendor set up § Assist management with monthly reporting

Responsible for monthly MES bill-back to clients

Responsible for invoicing tenants for any damage which they are directly responsible for

Client Services

Responsible for maintaining the day-to-day relationships with tenant contacts

Prepare tenant memos and all communications as directed be manager

Liaison between tenants and all building staff/team members

Responsible for SharePoint management and document loading

Follow up on all tenant requests to ensure completed to satisfaction

Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary

Work with manager to address tenant needs – special needs are worked through effectively

Assist the team with updating and implementing new property on-boarding

Operations

Review tenant services requests daily and note completion

Ensure all tenant contact information is accurate and completed in all building systems

Coordinate access for vendors

Distribute documents to Lease Administration

Scheduling use of materials to be moved into or out of property

Construction Projects/Contractor Relations

Draft contracts as requested by managers within 24-48 hours of the request

Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis

WHAT WE’RE LOOKING FOR

Associate’s/bachelor’s degree or commensurate experience preferred

Proficient knowledge of Microsoft Word, Excel and PowerPoint

Adaptability – ability and willingness to learn new software applications

Ability to multi-task and work on a variety of different projects/tasks at once

Outstanding organizational and project management skills

Team-oriented; works well with others in a cross-functional way to get the job done

WHAT’S IN IT FOR YOU

Comprehensive and competitive benefits plan

Location:

On-site –Columbus, OH

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

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