Executive Assistant

**Overview** _As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education.

Success in this mission requires a culture of collaboration, excellence, leadership, and respect.

University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission.

EO/AA_ This position provides direct administrative support to executive leaders of the healthcare system.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience.

Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

**Responsibilities** **Communication Skills** + Consistent written and oral communication.

+ Respond to leaders, staff and external contacts on my behalf that represents executive's communication style.

+ Editing and proofing any communication for grammar and spelling, in addition to meeting the behavioral standards.

**Technology Proficiencies** + Proficient in Word Processing and other MS Office tools, ie PowerPoint.

+ Capable of taking meeting notes and summarizing in action items.

+ Capable of creating PowerPoint presentations.

+ Support large meetings utilizing Teams, Skype or Zoom when needed.

**Equipment Handling** + Capable of using functions of the Multi-Functional Printer/Copier/Scanner.

+ Proficient in desktop tools, including use of laptop and smartphone.

+ Proficient in display devices within the board or conference rooms.

**Customer Service Skills** + Appropriately represent the Executive and UUHC Hospital Administration.

+ Demonstrate consistent patience, professionalism and attentiveness to all team members.

+ Demonstrate emotional intelligence concerning sensitive topics or situations that might develop.

**Planning and Preparation** + Review calendars and important meeting dates with the intent of planning necessary steps for a positive outcome.

+ Leverage automation tools if needed.

+ Structuring agendas, meeting materials and invitation lists.

**Team Work** + Demonstrate a team work effort to working with other executive assistants + Develop strong listening and cooperation skills **Self-Motivation** + Be able to work and produce work effort with minimal oversight + Demonstrate problem solving skills + Adhering to schedules hours **Filing / Paper Management** + Manage all paper files and create a system for easy retrieval when needed + Leverage automation, ie Teams, shared folders, box, etc.

**Research Skills** + Investigate various topics which may require internet or library searches + Summarize research findings **Knowledge / Skills / Abilities** + Well established human relations, effective communication, and public relations skills.

+ Ability to perform the essential functions of the job as outlined in the position description.

+ Demonstrates writing and PowerPoint skills.

+ Ability to multi-task and prioritize in an organized fashion.

+ Anticipates and takes initiative for what needs to be done and functions with minimal direction.

+ Supportive of the team (i.e.: other Executive Assistants and Executives) and sharing responsibilities as needed.

+ Exercise critical judgment and anticipate needs of the executive director and other customers.

**Qualifications** **Qualifications** **Required** + Associate's degree, or equivalency.

+ Four Years of Executive Assistant Experience or equivalency + Must have strong Microsoft Office skills, including PowerPoint, Excel, Outlook, etc.

**Qualifications (Preferred)** **Preferred** + Bachelor's Degree in Business, Finance or related field, or equivalecy.

**Working Conditions and Physical Demands** _Employee must be able to meet the following requirements with or without an accommodation._ + This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects.

This position involves sitting most of the time and is not exposed to adverse environmental conditions.

**Physical Requirements** Sitting Multi-lingual Candidates Welcomed **_To inquire about this posting, email: .edu_** **EEO Statement** _University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._ _Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._ _University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.

The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

The requirement not to discriminate in education programs or activities extends to admission and employment.

Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._ _To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at .If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_ _Sherrie Hayashi_ _Director/ Title IX Coordinator_ _Office of Equal Opportunity and Affirmative Action (OEO/AA)_ _383 University Street, Level 1 OEO Suite_ _Salt Lake City, UT 84112_ _801-581-8365_ _Online reports may be submitted atoeo.utah.edu/_ **_For more information: _The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at for information.

Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

Please contact Utah Retirement Systems at or or Hospitals and Clinics Human Resources at if you have questions regarding the post-retirement rules._ _This position may require the successful completion of a criminal background check and/or drug screen._ **Requisition Number** _67934_ **Reg/Temp** _Regular_ **Employment Type** _Full-Time_ **Shift** _Day_ **Work Schedule** _7:30-4:30_ **Location Name** _University of Utah Hospital_ **Workplace Set Up** _On-site_ **_City_** _SALT LAKE CITY_ **_State_** _UT_ **Department** _UUH CST 34A EXECUTIVE OFFICES_ **Category** _Administrative Professional_ **Workplace Set Up** _On-site_