PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVRONMENT CIVIL

PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVRONMENT CIVIL ENGINEERING), Cape Town, South Africa

R500 R700K Per Annum Highly Negotiable on Qualification and Years of Relevant and Related Experience

Highly reputable Global Civil Engineering firm is currently expanding their Structure team of Professionals and in search of an innovative Project Administration Assistant Manager.

Reporting to the Project Manager be responsible for the financial reporting and preparation of tenders as well as the tracking of work flow progress v/s programme.

One would describe you as a highly organised, ambitious, tech savvy, self-motivated professional who has solid reporting and programme management expertise gained within the built environment.

Key Focus Ares:

Project management

Quality compliance

Financial reporting

Key Responsibilities

Document control

Quality compliance checks

Updating office bids on the bid register

Assistance with the Quality Management System

Organising training courses for the staff and associated administration involved

Preparation of tenders

Follow up on submitted bids

Check supplier invoices

Registration of bids

Timesheets and sundries

Diary management

Filing project documents

Tracking training spend vs budget

Open new projects on BST

Coordinate and Capture Resource Planner (Division resource tool)

Support Project Manager with regards to daily requirements as needed transmittals, filing, data capturing, extracting of information, noodles etc.

Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements

Assistance at team meetings and other site and Project Manager level meetings as required documentation, information registers, status reports, agendas, meeting minutes etc.

Document control

Assist with the development and delivery of progress reports, documentation and presentations

Forecast rollover

Setting up client questionnaires

Mentorship administration and recordkeeping

CV Upload

Financial:

Preparation of invoices and payment certificates

Qualification, Skills and Experience Required:

Tertiary Education in Engineering Project Management Business Administration Finance Related

Minimum 5 years projects administration programme management project co-ordination experience gained within the civil or mining or industrial or construction or related consulting engineering industry is essential!

Experience gained in managing multiple large-scale projects

High proficiency in MS Office, especially solid and proven knowledge of MS Excel (including pivot tables, v-lookups, etc.)

Proven project management and tracking of workflow experience

Financial background with the ability to assist with drafting of financial reporting of costs v/s budget

Competencies:

Honest Communication

Delivering Excellence

Building strong relationships

Being agile, dedicated and possessing a passion for digital delivery

To apply for this role, please forward a detailed copy of your CV to Nicole Spamers: