Administrative Assistant

Job Description

Administrative Assistant

Why Choose to Work with Us

At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart from our competitors. Guided by a set of core values, we have established ourselves as a six-time Inc. 5000 company, demonstrating our unwavering commitment to success and continuous growth. With headquarters in Islandia, New York, and additional offices in New York City and St. Petersburg, Florida, we offer a dynamic and vibrant work environment.

As part of the SMG ABA team, you will be surrounded by individuals who value hard work, encourage personal and professional growth, and celebrate achievements together. We recognize the importance of each team member's contributions and provide a supportive atmosphere where your efforts are acknowledged and rewarded when we reach our goals.

What you will do as an Administrative Assistant

Answer and direct incoming calls

Schedule calls and meetings

Maintain and update contact lists

Manage and update workflow systems

Scan and maintain data management

Assist with accounts payable, billing, and accounts receivable

Write and distribute email, correspondence, memos, letters, faxes, and forms

Act as a point of contact between clients and staff; effectively and timely manage communications; provide courteous support to clients/visitors/staff

Manage office supplies by taking inventory, placing orders, and researching cost-saving opportunities and new suppliers

Process tax returns

Work and closely communicate with senior administrative staff

Participate in SMG ABA recruiting, team-building, and other firm events/efforts

Qualifications and attributes you will need.

High school diploma or equivalent; additional education or certification in office administration is a plus.

Proven experience as an administrative assistant or in a similar role, preferably in an accounting or professional services firm.

Proficient in MS Office Suite

Strong organizational skills and the ability to multitask effectively.

Excellent attention to detail and accuracy in completing tasks.

Strong written and verbal communication skills.

Ability to maintain confidentiality and handle sensitive information with discretion.

Professional demeanor and strong customer service orientation.

Benefits and Perks of Joining the SMG ABA Team

At SMG ABA, we value our team members and offer a comprehensive benefits package to support their well-being and professional growth. Joining our team comes with the following perks:

Almost 100% employer-paid Medical Insurance premium for team members.

Dental and vision insurance coverage.

401(k) retirement plan with employer matching.

Additional ancillary insurance options.

Paid time off, allowing you to recharge and maintain work-life balance.

Employee volunteer program, offering additional time off for community involvement.

Mentor program to support your professional development and growth.

Onsite paid continuing education opportunities to enhance your skills.

Engaging team-building events and outings to foster a positive work environment.

To learn more about SMG ABA and our commitment to excellence, visit our website at Join our team today and embark on a rewarding career in accounting with opportunities for growth and personal fulfillment.