Accounts Receivable/Collections Specialist

Job Description

Salary: $22 to $25 (based on experience)

SUMMARY

We have an immediate opening in our Finance department for a Accounts Receivables and Collections person. This position reports to the Accounting Manager and is a key position within the Accounting Department. This position facilitates the billing of Customers and the collection of cash for the company. Other duties include: provides excellent customer service, calling customers for payment status on outstanding balances, makes payment arrangements, prepares credit memos, researches accounts, and maintaining friendly and professional relationships with customers, co-workers, and staff.

Essential Functions:

Maintains AP system; updates payment information.

Inputs receivable payments within an allotted time frame.

Generates and prints monthly customer statements and past-due letters.

Provides excellent customer service with requests regarding current and previous account balances, collection issues, processing customer refunds, reviewing and processing account adjustments, and resolving client discrepancies.

Monitors and maintains assigned accounts to ensure calls, account adjustments, and customer reconciliations are completed in a timely manner.

Accurately recodes all payments received to provide the correct GL account number.

Maintains a high-volume outbound call quota to assigned delinquent customers and is responsible for reducing the number of assigned delinquencies.

Answers inbound calls to assist with accounting inquiries, payments, and disputes.

Reconciles customer disputes regarding payment of outstanding balances due.

Communicates, interfaces, and troubleshoots with the accounting department and outside vendors as needed.

Communicates and follows up with internal call centers, supervisors, and department managers regarding customer accounts and discrepancies.

Provides administrative support and excellent customer service to all internal and external customers such as, but not limited to, answering inbound telephone calls, making outbound collection calls, updating related account information, researching accounts, and inputting call notes to establish and maintain effective and cooperative working relationships.

Meets defined department goals and expectations.

Performs other related duties and projects as business needs require at the direction of the accounting manager.

Education and Experience:

High School diploma or equivalent and college experience is preferable, but not required.

Minimum one (1) year of customer service experience.

General knowledge of accounting terminology.

General knowledge of billing procedures and collections.

ERP System Experience/Computer Proficiency.

Skills & Qualifications:

Excellent time management skills and ability to multi-task and prioritize work with Strong attention to detail

Excellent written and verbal communication skills

Working knowledge of Microsoft Office programs

Ability to work in a fast-paced goal-oriented collections department

Strong organizational, negotiation, and problem-solving skills

Team player with a positive attitude that is professional, ethical, and productive. Able to work well independently and with co-workers and management.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at times

Benefits Offerings

Medical

Dental

Vision

401(k)

401(k) Match

Employer paid Life/AD&D

Sick

Vacation

Holidays

Voluntary Life/AD&D

Pet Insurance

Equal Employment Opportunity: We are proud to be an equal opportunity employer and welcome all qualified applicants. We do not discriminate based on race, religion, color, national origin, ancestry, age, physical or mental disability, gender, sexual orientation, gender identity, gender expression, marital status, genetic information, citizenship status, status as a covered veteran, AIDS/HIV status, political activities or affiliations, reproductive health decision-making, or any other characteristic protected by law.