Corporate Executive Assistant

Location: Dubai

About this role

We’re looking for an organized, bright, and motivated Executive Assistant to work directly with our executive team. You’ll be the oil in the machine that ensures our C-suite execs work smoothly and efficiently, from intuitively improving and defining processes, to proactively putting out fires. (In fact you’re so proactive you’ll put out the fire, then buy fire extinguishers, then teach everyone to stop, drop, and roll!)

You’ll have unprecedented access to the inner workings of our company and decision-making process, so discretion, good judgment, and sharp instincts are a must. This is a role for a flexible and adaptable team player who can also juggle a high volume of tasks with little oversight. You have a strong sense of ownership, and the communication skills to build and maintain relationships with people at all levels and functions. Do you thrive being at the center of the action? We want to meet you!

Role Responsibilities

Anticipate the needs of our executive team. We’ll expect you to learn and adapt quickly, and to go beyond simple task completion to make life easier.

Manage calendars, meeting schedules, and resolve scheduling conflicts, including coordinating the content and flow of information to the team.

Ensure every meeting hits the ground running for all stakeholders with impeccable preparation and advanced groundwork, including meeting room preparation, creating and sharing clear agendas, timely pre-reads, document quality checks, and thorough note-taking.

Perform administrative and office support, such as spreadsheet creation, basic data analysis, and note-taking in leadership meetings.

Maintain rhythm of the business. You’ll keep track of action items from leadership meetings, ensure clear ownership and deadlines, and hold them accountable.

Organize team communications and plan events, both internally and offsite.

Manage special projects, as requested. That might mean anything from improving an existing process, creating presentation decks, to filling out administrative forms.

File and document management. You will coordinate the flow of digital documentation, including managing access controls and improving discoverability.

Act with professionalism and maintain strict confidentiality with all materials. You’ll know how to exercise discretion when interfacing with the business.

Measures of success

Resolution rate of action items

Satisfaction ratings from the executive team

Satisfaction ratings from peers

Role Requirements: What you'll need to succeed

Experience as an Executive Assistant working directly with upper management.

Proficient in the full Google Suite (Gmail, Calendar, Docs, Slides, Sheets), with an aptitude for learning new software and systems.

High integrity and ability to maturely handle confidential information with tact and discretion.

Strong administrator and organizer, with excellent attention to detail.

Logical, organized, and self-motivated. You have a strong sense of ownership and always follow up when necessary.

Confident, proactive, and intuitive. You’re able to adapt to different team members’ unique styles, requirements, and preferences, but aren’t afraid to push the C-suite for decisions when necessary.

Ability to build effective relationships at all levels, with demonstrated confidence in dealing with senior staff across the company.

You exercise good judgment in prioritizing various issues and can meet tight deadlines while still maintaining your composure.

You possess superior communication skills, both written and verbal. You are clear, concise, and to the point.

Nice skills to have, but not required

Experience with Jira and Confluence

Project management experience

What we offer

Challenging work in a fun and collaborative environment

Attractive compensation and time-off benefits

Spacious open-concept and centrally located offices

Financially successful and profitable company

Full-time employment with flexible working hours

Fully stocked pantry with healthy foods and fresh fruit

Team lunches and company events every quarter

Multicultural teams represented by 30+ nationalities

Benefits

Health and happiness go hand in hand, and we make every effort to support our team members in all facets of their lives—both inside and outside the office. Learn more about our employee benefits by visiting our careers page.

Before you apply

At the moment, we do not sponsor visas in the EU. For Hong Kong, we require at least two years of working experience and a university degree in a related field. For Singapore and the UK, we can only sponsor visas for mid-career or above.

Please upload your resume as a PDF and do not include any salary or compensation information in it.

ExpressVPN is one of the world’s leading providers of online privacy and security services for consumers. Started in 2009, we’ve grown to have millions of active paying customers, a team of more than 700 people worldwide, and a brand recognized by hundreds of millions of people in 18 languages and more than a hundred countries. We see huge growth in our industry, and are gaining market share through strong execution.

Please note that all offers are subject to reference checks from one or more of your former managers/colleagues. For your current manager, we understand that every company has distinct HR practices, and will only speak with them at a mutually agreed-upon time that works for you.