Construction Admin Assistant

Performance Expectations

Train adequate backup personnel to support your role in your absence

Attend monthly town hall meetings

Comply with all client policies and procedures

Complete other duties as required/assigned

Represent client in a positive and open manner and serve as a gatekeeper for your direct supervisor

Work with office manager and office management team to manage resources to achieve our goal

Assist with calendar and scheduling meetings as required

Book travel per company policy

Coordinate office volunteer and corporate citizenship activities

Draft correspondence

File and organize project documents and records and keep them accessible

Keep files accessible and organized

Make copies as requested

Order/manage office supplies through approved procurement means

Organize office/discipline employee events

Perform spreadsheet data entry as requested

Serve as office notary public

Type handwritten documents using word-processing software

Work with corporate charity chairperson to coordinate office charity participation

Requirements

Minimum of 5 years of office administrative experience preferred with construction or engineering firm.

Experience required in Heavy Information Systems through MFS software

Experience with engineering/construction management or at risk construction related administrative duties, filing, meeting coordinating, submittal tracking, subcontractor agreements and invoicing experience.

Successful candidate will have experience in a busy office working independently to successfully and accurately complete assigned tasks with minimal oversight.

Must have strong interpersonal and communication skills as well as organizational and schedule management abilities.

Candidate should be knowledgeable about and capable with computers and typical office equipment.

Candidate should possess a working knowledge of Microsoft Office software with a demonstrated proficiency in Word and Excel; and the ability to accept direction from multiple sources.

This candidate must have the ability to work independently and manage office activities.

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.