Administrative Assistant (CHA)

Job Description

Job Summary: To provide prompt and efficient administrative support for the Property Manager and their direct reports; and to help coordinate all activities related to the Property Management function at East Lake Management.

Essential Duties and Responsibilities:

Support the secretarial needs of the Property Manager and their staff to ensure that accurate letters, documents, and other various materials are produced within established time frames and with high-quality standards.

Use various software packages and visual aids to produce accurate documents, presentation materials, charts, and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines. Confidential materials must be handled discretely.

Assist Property Management staff with department reports, projects, and presentations at various times throughout the year. Organize, research, and gather required data as necessary.

Provide assistance in preparing materials, compiling statistical information, performing reconciliations, and other special projects as required.

Generate copies of printed materials and proof the quality and consistency of the copies on an as-needed basis.

Handle departmental mailings in a timely manner

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Provide administrative support for activities related to property management to ensure that high –quality work is produced within established deadline

Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner

Set up and maintain accurate files and records that may be easily accessed by staff. Ensure that all filing is updated in a timely fashion.

Greet visitors, screen incoming calls, schedule appointments.

Prepare, review, and route non-technical routine correspondence as directed.

Prepare, review and distribute weekly reports and other reports as necessary.

Monitor stock of forms and supplies for department. Reorder as needed.

Provide support with miscellaneous administrative duties to aid ELM office in being continually well managed.