Clinical Operations - Administrative Assistant
Description:
Job Description
Clinical Operations - Administrative Assistant
Location: Poughkeepsie, NY
Hours: 5 DAYS A WEEK 8:30am-5:30pm
Position Overview: The Administrative Assistant is responsible for the following:
Key Responsibilities (including but not limited to the following):
Provides any and all administrative support to the Senior Director.
Clerical and office support duties include:
Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party
Clerical duties including filing and maintain records
Receives, greets, and directs guests and customers, in person or via telephone
Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties
Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations
Utilizes technology, including specialized software as applicable, to maximize productivity
Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports
Develops and maintains electronic files as necessary
Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information
Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner
Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties
Other duties as assigned
Education and Experience Requirements:
Four-year degree from an accredited institution required
Previous administrative, clerical, or secretarial experience preferred
Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)