Administrative Assistant - Executive/Engineering

Job Description

LNK International, an OTC pharmaceutical manufacturer in Hauppauge, Long Island, NY, seeks a Departmental Administrative and Executive Assistant to join our fast-paced team.

The Departmental Administrative & Executive Assistant position is an exciting opportunity to join LNK International's quickly growing team in Hauppauge, NY. This is a career position for a Full-Time Administrative Assistant passionate about learning and intrigued by engineering and the pharmaceutical industry. We are looking for a candidate who will be a long-term team member and become an integral part of a strong technical team.

Responsibilities

Support the Executive Director of Engineering with other operation-related tasks

The ability to handle multiple complex projects and operational tasks while maintaining attention to detail.

Interact and coordinate projects with customers and outside vendors.

Manage and organize the teams' schedules.

Monitor deadlines for departmental projects

Intake of departmental requests, forward them to responsible staff, and ensure timely completion.

Create purchase orders and submit invoices for processing to Accounts Payable

Track purchase orders for projects

Schedule service visits and onsite training with vendors

Request and distribute sample products to vendors when needed.

Coordinate travel arrangements as needed.

Attend meetings and relay information back to team members.

Create change controls for packaging equipment.

Keep records of past project

Direct incoming calls

Special projects as assigned.

Education/Experience

An Associate's Degree or equivalent related working experience or courses (High school degree with: business, bookkeeping, and typing courses)

Minimum 5 years of experience in a professional office environment

Effective verbal and written communication skills

Strong knowledge of Microsoft Office products such as Word, Excel, PowerPoint, and Visio

Positive, enthusiastic attitude, self-motivated, and possess excellent interpersonal skills

LNK provides competitive compensation and a full benefits package, including health and dental insurance and 401(k). Please forward your resume in confidence for immediate consideration.

The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law.

LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.

EOE M/F/D/V

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