Assistant Office Manager

Job Description

Position Description: The Office Manager serves as the primary business contact for the client and is responsible for client satisfaction. The Office Manager is expected to consistently provide excellent customer service to accounts, as well as represent client needs and goals within the organization to ensure quality. In addition, the Office Manager should build relationships with clients to encourage new and repeat business opportunities.

Responsibilities:

Organizes, directs, and monitors daily activities of front office staff.

Responsible for all client communications, conflict resolution, and compliance on client deliverables.

Reviews all aspects to ensure quality standards and client expectations are met.

Works closely with the operations to maintain a continuous knowledge of project status to identify potential issues and/or opportunities within or related to the project.

Ensures that all processes and procedures are completed, quality standards are met, and that projects are profitable.

Aware and in pursuit of opportunities for account growth and new business, involving the Executives.

Communicates the client's goals and represents the client's interests to the team.

Provides regular two-way communication between the client and team, to provide strong team representation and set proper client expectations.

Understanding of company capabilities and service, and effectively communicates all offerings to the client.

Assists in overseeing several departmental processes.

Maintain Office Records.

Handle Customer complaints and inquiries and returns.

Requirements:

Dependable and punctual

Proven Account Management skills required to create, maintain, and enhance customer relationships.

Extremely detail oriented.

Technical competence (understand software, hardware, networks, etc.)

Motivated, goal oriented, persistent and a skilled negotiator

High level of initiative and work well in a team environment.

Excellent written and oral communication skills

Handles stressful situations and deadline pressures well.

Plans and carries out responsibilities with minimal direction.

MS office required.

Intermediate Excel Skills required.

Epicor experience is a plus.