Administrative Assistant

Job Description

Job description

Who We Are

With over 50 years of combined experience, American Comfort Heating and Cooling is a reputable name in heating, air conditioning, and indoor air quality in Winder, GA, and the Greater Atlanta Metro Area. Summers here in Georgia is notorious for being extremely hot and humid while our winters get surprisingly chilly, too. So, not only do you need a great HVAC system, you need a dependable team to perform all your installation, repair, replacement, and maintenance services.

Pay

$20.00-$30.00/hour based on experience and skill

Benefits

Medical, Dental, andVision

Job Training

Mental Health Benefits

Open Door Policy

Paid Holidays andPTO

Pet Insurance

Promote within;

Uniforms

Wellness/Gym benefits

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute emails, correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Job requirements

Proficiency in QuickBooks preferred, with knowledge of basic accounting principles.

Previous experience in an administrative role for 1-2 years, demonstrating strong organizational and multitasking abilities

Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues

Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook), and the ability to learn new software systems quickly

Strong attention to detail and accuracy, with the ability to maintain organized records and documentation

Ability to prioritize tasks effectively and manage time efficiently in a fast-paced environment

Adaptability and flexibility to handle changing priorities and deadlines

Proactive problem-solving skills and the ability to work both independently and as part of a team

High level of confidentiality and professionalism when handling sensitive information

Must be authorized to work in the U.S.

"We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status."