EXECUTIVE SECRETARY

Job Responsibilities:

Manage daily office operations efficiently.

Serve as the primary liaison between executives and internal/external stakeholders.

Handle incoming calls, messages, and correspondence routing.

Record dictations and minutes accurately, and input data promptly.

Establish and maintain an organized documentation and filing system.

Streamline executive correspondence, research, and information flow.

Coordinate executive appointments, meetings, and travel arrangements.

Address requests and inquiries with professionalism and provide exceptional customer service.

Safeguard sensitive information and maintain confidentiality.

Monitor and manage office supplies inventory.

Stay updated on professional knowledge through workshops and publications.

Perform additional tasks as directed by management.

Job Qualifications:

• Bachelor's/College Degree in Office Administration, Mass Communication, Business Administration, Computer Management, Public Relations, or related Business fields is required.

• Minimum of 6 months of relevant work experience.

• Demonstrated experience as an executive administrative assistant or in similar secretarial roles.

• Comprehensive understanding of office management systems and procedures.

• Excellent proficiency in MS Office suite.

• Strong command of the English language.

• Outstanding planning and time management abilities.

• Stay updated with the latest office gadgets and applications.

• Capable of multitasking and prioritizing daily tasks efficiently.

• Exceptional verbal and written communication skills.

• Maintain discretion and confidentiality.

• Self-motivated, adaptable, and possesses a pleasant personality.

• Excellent interpersonal skills to foster coordination across different departments.

• Exhibits professionalism, strong work ethics, and a good moral character.

Summary of role requirements:

Looking for candidates available to work:

Monday: Morning

Tuesday: Morning

Wednesday: Morning

Thursday: Morning

Friday: Morning

Saturday: Morning

2-3 years of relevant work experience required for this role

Working rights required for this role

Expected start date for role: 06 May 2024

Expected salary: 17,000 - 30,000 per month

Full time