Legal Secretary

Schedule: Full-time

About Us:

The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.

What You'll Do:

The Ohio Attorney General's Office is currently seeking a candidate for a Legal Secretary position in the Environmental Enforcement section. The Legal Secretary performs a variety of clerical, procedural, and administrative tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquarter location is 30 E. Broad St., Columbus OH.

The successful candidate will perform the following duties, which include, but are not limited to:

-Performs confidential work for section attorneys, producing accurate, typed, finished copy of legal documents, confidential materials& correspondence from rough written or electronic instructions requiring knowledge of legal terminology.

-Composes or independently answers correspondence to clients, staff or general public.

-Proofreads & corrects all correspondence/materials produced prior to submission to attorney

-Understands filing requirements & physically & electronically files briefs, motions & other documents in state & federal courts.

-Relieves supervisor of some administrative tasks(e.g., assists in setting up office procedures; does research; gathers statistics; prepares reports; sets up & maintains confidential files, coordinates meetings; prepares agendas)

-Answers sections main phone line, screens calls& visitors for attorneys & other personnel; greets visitors

-Performs general or routine typing & clerical tasks; makes copies; prepares print orders as needed

-Receives, sorts, logs & distributes incoming mail; picks up & delivers filings, legal documents, & other office correspondence for section.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

Paid time off, including vacation, personal, and sick leave

11 paid holidays per year

Childbirth/Adoption leave

Employee Development Funds

The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

6 months' work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month’s experience in public relations.

-Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college; 1 course or 1 month’s experience in public relations.

-Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college; 1 course or 1 month’s experience in public relations.

-Or completion of Bachelor's degree or higher in any related field; 1 course or 1 month’s experience in public relations.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative support/services, attention to detail, confidentiality, time management, verbal and written communication