Personal Assistant / Administrative Assistant

Excellent benefits including salary packaging

• Fitzroy location

• Full time, fixed term (LSL backfill position, commencing late June 2024 for 5 months)

About the Role

You are primarily responsible for the administrative support to the Directors of Haematology and Microbiology within St Vincent’s Pathology and the operations of their relevant teams. You will be accountable for providing clerical and administrative support to these senior staff and their departments to ensure the effective running and to ensure they achieve their strategic goals.

Duties include:

Manage proactively the Directors of Haematology and Microbiology diaries, communications (including with government agencies for legislative compliance, correspondence/results, appointments, plan/schedule internal/external meetings/functions/work travel arrangements as required

Prepare reports/agendas and take/draft minutes for relevant meetings and committees

Perform general administrative/clerical tasks

Please see Position Description for further details

Classifications for this position will range from classification range HS2 - HS21 ($66,768- $72,134 per annum).

Your Contribution

At least 1 years’ experience as a Personal Assistant or similar role with demonstrated experience in the provision of a full range of high level administrative support to senior management

Some previous experience in a health care provision setting/handling confidential health care information

Excellent communication skills with a demonstrated ability to work with a range of key stakeholders to develop effective relationships and partnerships

Demonstrated organisational and time management skills with the capacity to determine priorities, meet deadlines and flexibly balance competing demands

Excellent computer skills with a range of software packages including Microsoft Office suite

Current National criminal history check, or willing to obtain

What we Offer

A focus on wellbeing initiatives, with regular events and programs

Confidential, solutions-focused employee counselling

A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)

Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities

Salary Packaging – Increase your take home pay!

In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks

Discounts and Promotions always available through our Foundation

Culture of continuous improvement

About Pathology

St Vincent’s Pathology provides diagnostic medical testing/transfusion service to both patients of St Vincent’s Private Hospitals located in Fitzroy, East Melbourne and Kew and St Vincent’s Public Hospital Fitzroy and other campuses, as well as servicing privately referred patients from over 50 Pathology Collection Centres located across Metropolitan Melbourne. St Vincent’s Pathology is a member of a multidisciplinary health care team which delivers care in a patient focused manner.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).

This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Position Description and Critical Job Demands Checklist:

Review the following documents:

JR136356_Position Description - Personal Assistant - April 2024.pdf

JR136356_Mandatory Documentation_Candidate Information_V1.pdf

Contact Details:

Natalie Chaplin, Talent Partner

Alternate Contact:

Closing Date:

25 May 2024 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct

JR136356