Executive Assistant

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA

This position provides direct administrative support to executive leaders of the healthcare system.

Qualifications

Required

Associate's degree, or equivalency.

Four Years of Executive Assistant Experience or equivalency

Must have strong Microsoft Office skills, including PowerPoint, Excel, Outlook, etc.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Communication Skills

Consistent written and oral communication.

Respond to leaders, staff and external contacts on my behalf that represents executive’s communication style.

Editing and proofing any communication for grammar and spelling, in addition to meeting the behavioral standards.

Technology Proficiencies

Proficient in Word Processing and other MS Office tools, ie PowerPoint.

Capable of taking meeting notes and summarizing in action items.

Capable of creating PowerPoint presentations.

Support large meetings utilizing Teams, Skype or Zoom when needed.

Equipment Handling

Capable of using functions of the Multi-Functional Printer/Copier/Scanner.

Proficient in desktop tools, including use of laptop and smartphone.

Proficient in display devices within the board or conference rooms.

Customer Service Skills

Appropriately represent the Executive and UUHC Hospital Administration.

Demonstrate consistent patience, professionalism and attentiveness to all team members.

Demonstrate emotional intelligence concerning sensitive topics or situations that might develop.

Planning and Preparation

Review calendars and important meeting dates with the intent of planning necessary steps for a positive outcome.

Leverage automation tools if needed.

Structuring agendas, meeting materials and invitation lists.

Team Work

Demonstrate a team work effort to working with other executive assistants

Develop strong listening and cooperation skills

Self-Motivation

Be able to work and produce work effort with minimal oversight

Demonstrate problem solving skills

Adhering to schedules hours

Filing / Paper Management

Manage all paper files and create a system for easy retrieval when needed

Leverage automation, ie Teams, shared folders, box, etc.

Research Skills

Investigate various topics which may require internet or library searches

Summarize research findings

Knowledge / Skills / Abilities

Well established human relations, effective communication, and public relations skills.

Ability to perform the essential functions of the job as outlined in the position description.

Demonstrates writing and PowerPoint skills.

Ability to multi-task and prioritize in an organized fashion.

Anticipates and takes initiative for what needs to be done and functions with minimal direction.

Supportive of the team (i.e.: other Executive Assistants and Executives) and sharing responsibilities as needed.

Exercise critical judgment and anticipate needs of the executive director and other customers.

Qualifications

Qualifications

Required

Associate's degree, or equivalency.

Four Years of Executive Assistant Experience or equivalency

Must have strong Microsoft Office skills, including PowerPoint, Excel, Outlook, etc.

Qualifications (Preferred)

Preferred

Bachelor's Degree in Business, Finance or related field, or equivalecy.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Sitting

Full-Time