Bookkeeping Assistant/Account Manager at Proby's Tax & Accounting

Job Description

Bookkeeping Assistant/Account Manager

Job Description

The main responsibilities of the Bookkeeping Assistant/ Account Manager are to complete data entry for accounting documents in-house as well as to make sure PTA has acquired all necessary material from clients and to keep all client accounts current.

This consist of such tasks as:

● Initial data entry on accounting documents acquired.

● Compiling missing information list for accounts with missing documents

● Tracking clients account status using our accounting tracker system.

● Sending out weekly missing info notices to accounting clients via email.

● Corresponding and following up with clients on a weekly and need to basis via phone, emails, etc to acquire all necessary accounting materials from clients.

● Digitally and physically filing accounting files in their proper places.

● Preparing and delivering acquired accounting material to accounting personnel weekly for data entry.

● Tracking when and what files are with accounting personnel and have been entered along with when they have been delivered back to us via our Accounting Tracker SnapShot google doc.

● Reacquiring accounting materials from accounting personnel along with financial reports.

● Assist the accounting department wit data entry in accounting software.

● Preparing and packaging accounting documents to be returned to accounting clients at the end of each quarter.

● Along with other general office task to maintain the workflow of the company, ie answering phones, scheduling appointments, replying to emails, greeting clients when necessary, etc.

Job Requirements:

● Great organization skills.

● Familiar with digital filing systems.

● Experience working with google drive files.

● Office professionalism.

● Great customer service skills.

● Detail oriented.

● Prompt and timeliness.

● Ability to work in fast paced environments.

● Microsoft excel skills

● Windows/Mac operating systems experience.

● At least 2 years of office/administrative experience.

Hours:

16 - 32 Hours Weekly General Office Hours: Mon - Thur 10am - 6pm