Administrative Assistant

Job Description

Administrative Assistant

Full-Time

Job Summary

The Administrative Assistant to the Office Manager will manage a wide range of support functions. The ability to interact with executives, employees and customers at all levels in a fast-paced, highly regulated industry with professionalism and discretion is crucial to this role. You must be confident in your ability to multi-task and take on unfamiliar tasks as they arise. This is a demanding position that requires a high level of accuracy and proficiency.

GENERAL RESPONSIBILITIES:

Scheduling – Schedule 75+ full- and part-time employees utilizing an online software tool to ensure that all shifts are covered while adhering to company policy

Human Resources – Assist in the daily management of employee files, onboarding & offboarding procedures, forms processing and record keeping

Document Management/Recordkeeping – Review and edit completed forms to ensure 100% accuracy, create spreadsheets to track results and report trends, maintain accurate records

Customer Service – Answer phones and conduct post instruction follow ups with customer to ensure satisfactory experiences

Filing - Invoices from suppliers/vendors, receipts, packing slips, miscellaneous

Running errands – Making deposits/change orders at bank and conducting mailings at USPS, FedEx, and/or UPS

Thorough knowledge of the facilities policy and procedures

Stay current on product knowledge, general firearms laws and safety procedures

Dress appropriately for position adhering to facility dress code

Other responsibilities include general clerical tasks including, but not limited to, filing, answering phones, ordering supplies, shipping, etc.

REQUIREMENTS & QUALIFICATIONS:

Associates degree preferred

Basic knowledge of Human Resource policies, procedures and compliance with a minimum of two years experience

Experience with online employee scheduling software, preferably WhenToWork or similar

Proficient in Microsoft Office, particularly Excel and Word

Must be capable of typing competently

Must pass background check

High attention to detail

Must be at least 18 years old

PHYSICAL DEMANDS:

Regularly required to talk and hear

Regularly required to use hands

Regularly required to reach with hands and arms

Regularly required to bend

Regularly required to sit for long periods of time

Specific vision abilities required for this job include: close vision, ability to adjust or focus

Additional duties may be assigned and this job description may change without notice at the discretion of management.