Executive Assistant

Company Overview

BJR Group is a prominent company founded in 1985, specializing in Automobile Spare Parts Warehousing, Vehicles Retail, and Vehicle Body shop services. With a strong presence in Telangana, the group is a leading dealership and supply chain partner for Ashok Leyland and Hero Moto Corp Ltd. BJR Group is focused on growth and value creation in various sectors, aiming to surpass the Rs.200Crs mark by the next financial year.

Job Overview

Executive Assistant position in BJR Group, Hyderabad. Full-Time employment with 4 to 6 years of experience. Join a dynamic organization with a strong foothold in automotive services and supply chain management.

Qualifications and Skills

Calendar Management

Communication

Administrative Assistance

Travel Planning

Confidentiality

Workload Prioritization

Relationship Management

Roles and Responsibilities

Assist senior executives in day-to-day tasks and coordination

Manage complex calendars and schedule appointments

Handle communication with internal and external stakeholders

Provide administrative support and coordinate meetings

Plan and organize travel arrangements

Ensure confidentiality of sensitive information

Prioritize workload effectively

Manage relationships with key partners and clients

Being the point of contact for general communications with their boss.

Answering calls and routing them to the right person.

Making travel arrangements for the executive officer they work for and keeping track of their itineraries.

Planning and scheduling meetings.

Recording the meeting (if required).

Researching and organizing data to represent the senior management, which may include directors, executives, and committees.

Compiling expense reports.

Performing bookkeeping tasks.

Handling memos, reports, invoices, and related documents, including sensitive information.

Keeping confidential information.

Screening visitors and deciding if they should be allowed to meet with the executives.

Going through the incoming documents (memos, invoices) and redistributing them.

Office duties such as sourcing office supplies and handling the filing system.

Handling and redistributing faxes and emails.

Providing complete administrative support.

Managing and recording the supply needs.

Acting as a virtual assistant.

Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.