Operations Assistant - Legal

Job Description

The Operations Assistant will provide administrative support to attorneys and staff to ensure a smooth business environment.

Primary Duties and Responsibilities:

• Responsible for calendaring and updating deadlines and court dates, producing a weekly docket calendar to all attorneys.

• Conduct daily court runs to file documents, conduct research, and interface with court personnel.

• Monitor off site storage, which includes inventory of files and recalling boxes.

• Distribute incoming mail and packages daily to attorneys and staff.

• Stock paper and supplies to all printers/copy machines daily.

• Monitor supply inventory and office supplies and make order recommendations to Receptionist.

• Cover Reception Desk as needed and greet guests and vendors and direct them appropriately.

• Monitor internal document shredding process.

• Maintain cleanliness of conference rooms and office, especially before and after meetings.

• Clean out workspaces and offices for employee departures and arrivals.

Other Duties and Responsibilities:

• Assist Controller with processing cash receipts, daily bank deposit, general accounting duties, and general administrative support as requested.

• Under the direction of the Firm Administrator, assist attorneys / legal assistants with special projects.

• Assist with social gatherings and special events as needed.

• Input attorney billable and non-billable time in billing system as needed.

• Update Library materials as needed.

Requirements

Required Skills/Abilities:

• Proficiency in Microsoft Word, Excel, and Outlook.

• Excellent written and verbal communication skills.

• Ability to maintain composure under pressure.

• Ability to multi-task and to complete projects with little direction.

• Ability to use discretion and handle confidential information.

• Attention to detail and excellent organizational skills.