Executive Assistant to the Executive VP of Finance

Job Description

Conveniently located in Morris County with easy access to Routes 287, 280, 80, 10, 24, and the Convent Station train station, Saint Elizabeth University which was established in 1899 by the Sisters of Charity of Saint Elizabeth resides on 150 acres of picturesque rolling hills and lush woodlands. The University offers a quality education in the Catholic tradition with a firm foundation in the liberal arts and serves a diverse population, including the needs of women, students of color, those who lack adequate financial resources, and those who would benefit from a nurturing, supportive collegiate environment.

Diversity and Inclusion Statement:

Founded by the Sisters of Charity in 1899, Saint Elizabeth University (SEU) is a community of learning in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures. SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention.

SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental and physical health.

Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases.

The executive administrative assistant is responsible for providing primary administrative support of a highly confidential nature and exercises discretion in the performance of duties. The position is responsible for providing primary support to the Executive Vice President (EVP) and assists with day-to-day operations of the Executive Vice President’s Office. This individual completes reports and correspondence for the office as necessary, manages phone inquiries, and maintains digital and physical files of the Executive Vice President’s Office.

Essential Duties and Responsibilities

Maintains the Vice President’s calendar, including schedule meetings.

Serves as confidential liaison to various Board of Trustees (BOT) committees

Record minutes for various BOT and institutional committees

Coordinates the collection of data for external reporting

Attends meetings on behalf of the EVP

Provides Office coverage

Prepare mailings, draft correspondence, and document constituent relationships on behalf of the Vice President.

Manages visits and calls to the Vice President’s Office.

Assists with the preparation of reports and presentations for the EVP.

Triages internal and external concerns and assigns to the appropriate individuals for resolution.

Responsible for maintaining official documents and records as appropriate for the Vice President and the business office.

Participates on institutional committees as requested or assigned.

Provides support services to committees including arranging for meeting rooms, gathering materials, analyzing items requiring a determination and recommending appropriate action.

Assists in developing organizational arrangements, performance criteria and administrative procedures to help achieve organizational goals.

As directed collects data for the annual budget request; monitors office expenditures.

Assists in the preparation and coordination of reports for internal or external distribution; insures that information is collected, integrated, compiled and analyzed on a timely basis.

Manage and enroll employees in the company P card.

Provides support services to committees including arranging for meeting room, preparing required materials, analyzing items requiring a determination and recommending appropriate action.

Performs other duties and special projects as assigned.

Qualifications

Bachelor’s degree preferred.

3 years of experience directly related to the duties and responsibilities specified.

Additional directly relevant experience will be considered in lieu of degree requirements.

This position requires poise, maturity, organizational skills, time management skills, detail management, and excellent written and interpersonal communication skills.

Technical Skills Required:

Competence in Word, Excel, PowerPoint, Google Applications, and a willingness to learn other computer applications as necessary to fulfill position responsibilities.

Why Choose Saint Elizabeth University?

Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty and staff who are committed to excellence, and an attractive benefits and compensation package.

Full-time Faculty and Staff Benefits Include:

Employer-Subsidized Health Care Plan

Dental and Vision Plan

Health Savings and Flexible Spending Accounts

403(b) Retirement Savings Plan with Employer Match

Group Life and Accidental Death & Dismemberment (AD&D) Insurance at No Cost

Supplemental Insurance Available for Employees, Spouse, and Dependents

Other Voluntary Plans (Legal, Identify-Theft, Accident, Critical Care, etc.)

Employee Assistance Program

Tuition Remission for Employee, Spouse and/or Dependents

Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600+ Colleges and Universities

14 Paid Holidays, as well as the Week after Christmas Off with Pay

Paid Days Off on Fridays in the Summer Months

Birthday as a Paid Day Off

Generous Vacation Policy

New Jersey Earned Sick Leave

Employee Discount Program

Important to Know:

The health and safety of students, faculty and staff are a University priority. Please be advised that the University reserves the right to modify all policies and procedures related to COVID-19 based on local conditions and emerging guidance from local, state, and federal agencies.

How to Apply

Applications should consist of a cover letter, resume, proof of certifications, and three professional references with email addresses and/or telephone numbers.

Saint Elizabeth University is an Equal Opportunity/Affirmative Action/ Veterans/ Disability Employer.

Applicants from diverse backgrounds are encouraged to apply.

Saint Elizabeth University is a designated minority serving undergraduate institution.

EEO/AA Statement:

Saint Elizabeth University aspires to create a community based on the collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas - an exchange that is best when the rich diversity of our perspective, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals feel and experience an environment where they are welcome, safe, secure, and heard. As such All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compliance of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.