Executive Administrative Assistant

Job Description

Job Title: Executive Administrative Assistant

Location: Alameda, CA (Onsite Only)

Duration: 1 year from start date, with possible extensions

Rate: $30 - $35/hour (Based on Experience)

Job Description:

The Executive Administrative Assistant plays a pivotal role in providing high-level support to executives, including C-Suite level experience. This position is responsible for traditional administrative tasks, calendar management, coordination of meetings and events, managing IT requests and budgets, and providing ancillary support to team members.

Responsibilities:

Provide administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets, and meeting planning/preparation.

Handle all routine mail or inquiries and set priorities to projects assigned.

Keep an accurate calendar of appointments, meetings, and due dates for executives.

Coordinate with various departments and external contacts to ensure smooth communication and workflow.

Assist with onboarding new hires and providing support to project managers.

Manage IT requests, budgets, org charts, and headcount allocations.

Maintain confidentiality and handle sensitive information with discretion.

Requirements:

Bachelor's degree with a minimum of 3+ years of C-Suite Executive experience, or a High School diploma with at least 8+ years of C-Suite Executive experience.

Previous experience providing administrative support to executive-level management is required.

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Strong organizational and multitasking skills.

Excellent communication and interpersonal skills.

Ability to work independently and collaboratively in a fast-paced environment.

Attention to detail and ability to maintain confidentiality.

Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.