Legal Executive Assistant (Global Law Firm)

Job Description

Position: Legal Executive Assistant (Global Law Firm)

Location: Washington, D.C. (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary to $100K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary for Legal Executive Assistant:

This position will be responsible for providing concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, travel, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities for Legal Executive Assistant:

Develop project strategies to ensure efficient completion of tasks

Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications

Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work

Coordinate with other Firm offices, both domestic and international

Assist with Department initiatives and special projects

Assist with preparing materials for presentations and conferences

Enter attorneys' time records and submit attorneys' expense reports

Assist with calendaring and scheduling requests

Organize and facilitate conference and video calls

Prepare engagement letters and new matter memos for new clients and matters

Assist with new-business conflicts process

Assist in promoting business development, entering business activities and coordinating with Marketing department

Requirements for Legal Executive Assistant:

Bachelor's Degree preferred

Minimum three years of related experience in a law or professional services firm

Proficiency in a second language (French, Spanish, Portuguese) a plus

Proficiency with Microsoft Excel, Word, and PowerPoint

Demonstrates effective interpersonal and communication skills, both verbally and in writing

Ability to work independently

Ability to handle sensitive matters and maintain confidentiality