Administrative Assistant

Job Description

The Administrative Assistant effectively and efficiently provides administrative support to the RenewaNation leadership team, allowing them to focus on other responsibilities. This position performs day-to-day organizational tasks and assists in facilitating efficient communication across the organization or specific divisions. General duties include, but are not limited to, answering telephones, greeting office guests, providing customer assistance, data processing, and record-keeping. The successful candidate will share a passion for RenewaNation’s vision and mission.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

● Serves as primary administrative support to the RenewaNation leadership team.

● Answers the central telephone system and directs calls appropriately.

● Provides high level customer service internally and externally, in person, by telephone and email.

● Works closely with the Executive Administrator as support in the administration of human resources policies and procedures.

● Provides ongoing support as needed for shipping and receiving requirements

● Manages and participates in the production process of bulk mailings.

● Retrieves information as requested from databases, records, email, minutes, and other related documents.

● Composes, types and edits correspondence, reports, and other material.

● Develops and maintains certain office forms and procedures as assigned.

● Assists with administrative tasks for other RenewaNation team members.

● Provides preparation support for conferences and other key events.

● Maintains office supply inventory.

● Operates office equipment as required.

Competencies

● Communication proficiency

● Excellent interpersonal and customer service skills

● Attention to detail

● Database entry

● Ethical Conduct

● Flexible with positive attitude

● Effective in time management with deadline orientation

● Proficient in Microsoft Office Suite and Google Drive applications

● Excellent organizational skills and attention to details

● Must be a self-starter

● Ability to work independently

● Ability to multitask effectively

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

Physical Demands

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Prolonged periods sitting at a desk and working on a computer can be expected. Must be able to lift a minimum of 25 pounds.

Position Type/Expected Hours of Work

This is a full-time salaried position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:00 p.m. Employees are required to work irregular hours including some weekend hours as needed.

Travel

Local travel can be expected for this position.

Required Education and Experience

Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, and organization.

Preferred Education and Experience

Associates degree in business administration.

Additional Eligibility Qualifications

● Three-five years of increasingly responsible related experience, or any equivalent combination of related education and experience.

● Qualified candidates must align with RenewaNation’s Statement of Faith, have a positive attitude, possess a strong work ethic, be trustworthy and have a willingness to develop and learn.

● Must love the cause behind the work of RenewaNation.

Work Authorization/Security Clearance (if applicable)

Must be eligible to work in the United States of America.

AAP/EEO Statement

It is the policy of RenewaNation to prohibit discrimination on the basis of age, race, sex, color, national origin, veteran status, or disability in the recruitment, selection, and hiring of its workforce.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Company Description

RenewaNation is a faith based non-profit that exists to inspire and equip families, churches and schools to give the children in their care a biblical worldview.